We are seeking a proactive, organised and highly motivated Senior Team Coordinator to join our team in our Sydney Studio. This pivotal role will provide comprehensive support to the local and regional leadership team, across our APAC region, ensuring the smooth running of day-to-day operations and across multiple projects. From managing diaries to coordinating project and bid documentation, you'll be the backbone of administrative efficiency in a dynamic and creative environment.
Candidates should be organised, self-motivated, and commercially astute, with a strong focus on forward planning and an aptitude for finding solutions to any challenge. The successful candidate shall also be able to display an enthusiastic, can-do attitude, willingness to learn, and an understanding of Purcell's projects and culture.
We offer a rewarding and supportive environment for personal and professional development. We believe in fostering a collaborative workplace, where knowledge sharing and professional growth are at the heart of everything we do.
We welcome applications from individuals who may have an architectural background or related discipline in the construction sector provided experience in a team supporting and coordination role can be demonstrated.
Our benefits package includes
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Agile, flexible and hybrid working, (a minimum of 3 days in office, up to 2 days WFH)
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24 days annual leave
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Study sponsorship with paid study leave
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Sabbaticals
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Employee assistance programme
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Flexible public holidays
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Enhanced Parental Pay
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Life Assurance
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Subscription fees
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Company day out
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A volunteering scheme
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10.5% Employer contribution to Superannuation
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Flu Vaccinations
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Eyecare vouchers
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Enhanced learning & development opportunities
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Long Service Leave
Your key responsibilities will be as below, but not limited to:
Diary & Meeting Coordination
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Support the management of Senior Leadership calendars and inboxes
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Schedule regional internal and external meetings, ensuring timely communication, actions and follow-ups
Regional Studio Support
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Support Regional Partner in day-to-day management of the regional studios, keeping internal databases up to date, adherence to organisational standards/procedures both project and practice including internal and external ISO audits
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Provide regional people support, with assistance from our inhouse HR department, including welfare of the region
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Organise regional staff onboarding and inductions including coordination of practice training and continued professional development
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Support regional productivity/profitability through effective forecasting and utilisation
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Support the regional teams financial and resource tracking and reporting as required. Ensuring they are utilising our systems to their full capability
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Encourage positive initiatives and team building activities
Regional Work Winning Support
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Support the preparation of fee proposals and bids
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Support the work winning teams BD actions and activity
Local Project Administration Support
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Assist in the preparation and distribution of stage reports, presentations, and other project outputs
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Support sub-consultant onboarding and monitoring
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Maintain accurate and up-to-date project records and documentation
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Risk Management and quality control: Identify potential risks and challenges in project execution, work with the team to develop strategies to mitigate risks, proactively address issues that may arise, ensure standards are met through conducting quality assurance review, implement, and enforce quality control processes.
General Administrative Support
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Assist with travel arrangements, expenses, and other operational tasks
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Oversee regional studio budgets to support local Business Leads
Skills & Qualifications Required
- Proven experience in a team coordinator, project administrator, or similar support role
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Document control proficiency using Aconex, CEMAR, Atvero, or CMap
- Skilled in Adobe Creative Suite to support the preparation of bids/presentations and compiling client reports
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Proficient in CMap (or similar project management tools) and Microsoft Office Suite
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Strong organisational skills with a flexible, self-directed approach
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Ability to problem solve
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Commercially minded
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Excellent communication and stakeholder management across all levels
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High attention to detail, professional demeanour, and commercial awareness
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Familiarity with architectural or design studio environments
This job description is a guide to the duties the post holder will be expected to undertake. It is not intended to be exhaustive or exclusive and will be subject to change as working requirements dictate and to meet the organisational requirements of Purcell.
Don't meet every single requirement? That's okay.
Research shows that women and people from underrepresented backgrounds can be less likely to apply unless they meet every criteria listed. At Purcell, we are committed to building an inclusive, transparent, and welcoming team. If you're enthusiastic about the role and excited to grow and learn with us, we warmly encourage you to apply.
When applying, please feel free to use your preferred name - we don't require full or birth names at this stage.
We are proud to foster a culture of kindness, respect, and authenticity, where everyone can thrive and bring their whole selves to work.
Please note that due to the high volume of applications we receive, we are unfortunately unable to provide individual feedback. If you have not heard from us within 6 weeks of your original application, then you have been unsuccessful. Please continue to look at our vacancies and apply where relevant. We wish you all the best in your job search.
As world leaders of Heritage and Conservation, Purcell is committed to embracing diversity and equal opportunity within our international teams, reflective of the society in which we work and live.
We welcome people from all backgrounds and celebrate differences through our culture of employee ownership.
