- Business Enabling Services Group / Ministerial and Parliamentary Services (BES) Division / PBR Policy & Projects (BES/MaPS) Branch
- APS 6 ($101,355 - $123,702) | Ongoing & Non-ongoing | Full-time
- Canberra, ACT,Perth, WA,Melbourne, VIC,Sydney, NSW,Brisbane, QLD,Adelaide, SA,Hobart, TAS,Darwin, NT
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ABOUT THE TEAM/BRANCH
Ministerial and Parliamentary Services (MaPS), a division of Department of Finance (Finance), provides parliamentarians, their staff, and others as required by the Australian Government, with a range of facilities and services to assist them in undertaking their duties.
MaPS Capital Works and Security team, in collaboration with key stakeholders, leads key divisional initiatives to deliver major capital works and security enhancements to Commonwealth Parliament Offices (CPOs) and Electorate Offices (EOs).
The team is responsible for project delivery and oversight across a number of projects that have a national impact and/or are defined as medium or major public works projects.
CPOs are located in the capital city of each state and the Northern Territory and provide:
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Permanent office accommodation to some senators, federal ministers or other office holders
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Visiting suites, meeting rooms and conference facilities available on a short-term basis for use by parliamentarians (and accompanying staff).
EOs are provided by the Commonwealth to Parliamentarians for the conduct of parliamentary business and are located in metropolitan and regional locations across Australia. EOs are leased, furnished, equipped, and maintained by MaPS and their contracted providers.
ABOUT THE OPPORTUNITY
The Capital Works Project Officer will work within a small geographically dispersed team. The position can be located at any of the nominated locations listed.
The role involves project management, the undertaking of complex procurement, contract management and associated administration, drafting internal minutes and ministerial briefs seeking approvals and authorisation. The role will support the Assistant Director Capital Works and Security to deliver projects involving a wide range of internal and external stakeholders.
The ability to hold and maintain a Negative Vetting 1 security clearance is a mandatory requirement.
The key duties of this role are:
- Conducting/contributing to complex procurement processes and contract management critical to the project.
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Drafting high level documentation to support project administration including briefs and correspondence to support information flow and decision making/approvals.
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Working with key internal and external stakeholders to establish and meet project objectives.
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Monitoring and track project deliverables and outcomes including preparation of reports and briefs.
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Undertake negotiations with key stakeholders and consultants/suppliers on complex issues and communicate with influence.
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Project administrative and support services including contract administration, budget tracking, invoice payment and reconciliation, records management, routine correspondence and meeting coordination and secretariat duties.
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Apply sound judgement and use evidenced based decision making to provide recommendations to decision makers/delegates.
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Practically apply a well-rounded understanding of the relevant legislation and internal guidelines, including, but not limited to:
- Parliamentary Business Resources Act 2017
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Public Governance, Performance and Accountability Act 2013
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Commonwealth Procurement Rules
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Protective Security Policy Framework.
- Other duties as directed to support the project.
DETAILED VACANCY INFORMATION
For detailed information about this role, including the job specific capabilities, please refer to the downloadable vacancy pack, which can be accessed by clicking the hyperlink at the bottom of this page.
ELIGIBILITY ADVICE & CANDIDATE NOTES
- Under section 22(8) of the Public Service Act 1999, employees must be Australian citizens to be employed in the Australian Public Service (APS) unless the Agency Head has agreed otherwise, in writing.
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Successful applicants will be required to undergo the process to obtain and maintain, or continue to hold the required security clearance level for the role as indicated in the downloadable job pack. All Finance staff are required to have a minimum baseline security clearance prior to commencement.
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This role is being advertised as both ongoing and non-ongoing. Roles may be offered as either ongoing or non-ongoing subject to operational requirements. Where a non-ongoing position is offered, the role will be filled for a specified term of up to 12 months. Specified term vacancies may be extended up to a maximum period of 18 months.
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We encourage and welcome applications from Aboriginal and Torres Strait Islander peoples, people with Disability, LGBTQI+ people, people from culturally and linguistically diverse backgrounds and mature aged people.
CONTACT INFORMATION
- For specific questions relating to this job vacancy (including requests for adjustments), please refer to the details on the contact officer located in the downloadable job pack.
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We can provide adjustments, including alternate formats of the application form, to the recruitment process for candidates including individuals with disability. If you require an adjustment to be made during the recruitment process (including alternate formats or have an enquiry about the support provided, please contact the Recruitment team via [email protected] or call (02) 6215 1717 between 8:30am - 5:00pm AEST Monday to Friday.
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For questions relating to the online lodgement of your application, please email the Recruitment team via [email protected] or call (02) 6215 1717 between 8:30am - 5:00pm AEST Monday to Friday.
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