Position: Project Coordinator (Tenders, Bids & Government Projects)
Reports to: Director of Risk and Strategy
Location: Australia (with possible hybrid/remote flexibility)
Department: Strategy & Operations
Employment Type: Full-time
About the Role
We are seeking a highly organised and detail-oriented Project Coordinator to manage the end-to-end coordination of tenders, bids, and government-related projects for our growing IT Managed Service Provider (MSP). This role is critical in supporting business growth through successful bid submissions, compliance management, and project initiation.
Key Responsibilities
Tender & Bid Management
- Identify, track, and evaluate tender and bid opportunities (including government, local council, and enterprise opportunities).
- Coordinate the preparation, compilation, and submission of high-quality tender and bid responses.
- Work closely with the Director of Risk & Strategy, technical teams, and finance to gather required information, pricing, and compliance documentation.
Project Coordination
- Support the successful transition of won bids into active projects.
- Develop and maintain project plans, timelines, resource allocation, and documentation.
- Track project milestones, deliverables, risks, and issues.
Compliance & Governance
- Ensure all submissions meet mandatory compliance, security, and regulatory requirements (e.g., ISO, IRAP, government security standards).
- Maintain accurate records, registers, and documentation for audits.
Stakeholder Coordination
- Act as the central point of contact between internal teams (Sales, Technical, Finance, Legal) and external clients/agencies.
- Schedule and facilitate meetings, workshops, and reviews related to bids and projects.
Reporting & Improvement
- Maintain a pipeline report of all tender/bid opportunities and their status.
- Analyse win/loss outcomes and contribute to continuous improvement of bid processes and templates.
Key Requirements
Experience
- 2–5+ years in project coordination, tender/bid management, or proposal management (ideally in IT, MSP, or government contracting).
- Proven experience with government tenders is highly advantageous.
Skills & Attributes
- Excellent written and verbal communication skills.
- Strong organisational and time management abilities — able to manage multiple deadlines.
- High attention to detail and accuracy.
- Proficiency in Microsoft Office Suite (especially Word, Excel, Project) and Google Workspace.
- Familiarity with tender portals (e.g., AusTender, VendorPanel) is a plus.
Personal Qualities
- Self-motivated and able to work independently.
- Collaborative team player with strong stakeholder management skills.
- Solutions-oriented with a proactive mindset.
What We Offer
- Competitive salary + superannuation
- Opportunity to play a key role in company growth
- Generous performance based incentives
- Hybrid work arrangement
- Professional development opportunities
Pay: $53,000.00 – $85,000.00 per year
Work Location: In person
