The Business Support Officer position forms part of the Business & Administration team, which supports the Arthur Rylah Institute across front of house, administrative and corporate functions. Duties include but are not limited to:
- Provide timely and efficient range of business support functions to Research Director. This include including diary management, coordinate, review and track items submitted for the Director’s consideration, identifying matters that need to be referred to others for further information or that need to be brought to the urgent attention of the Director.
- Provide timely and accurate administrative support within the Business and Administrative Services team including preparation of correspondence, publication and records maintenance and filing, data input and maintenance work. Other responsibilities include publications and records management, processing of personnel training records and coordination of office resources (cab charges, teleconferences, stationery consumables etc.)
- Provide timely and accurate business support tasks which include occasional travel and accommodation arrangements, event support and secretariat functions (setting up meetings, agendas, minutes, document distribution, record management).
Specialist/Technical Expertise/Qualifications
- Previous experience in a reception / executive assistance or administrative role (desirable)
- Applied understanding of document management, a using MS SharePoint (desirable)
This is a fixed term part-time (0.6 FTE) position available until 31 October 2027. The work location for this position is Heidelberg.
To be considered for this position, applicants are encouraged to submit a resume and cover letter (no longer than 2 pages) summarising their skills and relevant experience.
Please refer to the Key Selection Criteria provided in the Position Description, including the mandatory requirements.
How to Apply:
If you are a current DEECA employee, please apply via DEECA Careers.
Applications close 11.59pm on Monday, 21 September 2026.
All applications must be submitted through the online portal. We are unable to consider email or manual applications at this time.
Other relevant information:
Preferred candidates will be required to undertake pre-employment screening, including a Declaration and Consent form and a Nationally Coordinated Criminal History Check.
To be eligible for appointment to this role, applicants will possess corresponding work rights for the advertised employment period. Appointment to an ongoing position is only available to an Australian/New Zealand citizen or an Australian Permanent Resident.
An inclusive, culturally safe and flexible workplace
DEECA fosters an inclusive workplace culture and is committed to a fair, accessible, and equitable recruitment process.
We strongly encourage Aboriginal and or Torres Strait Islander people to apply. We recognise the strengths, knowledge and perspectives First Nations people bring and DEECA is committed to a culturally safe and respectful workplace. If you need support to participate, please contact [email protected].
We support flexible working arrangements, including hybrid work, varied hours, part-time work and job sharing. For more information about our recruitment processes, visit applying for a role with us.
