Assistant Purchasing Manager
About the Company
Marriott International portfolio of brands includes JW Marriott alongside 29 other Marriott brands. Marriott International is the world’s leading global hospitality company, with more brands, more hotels and more opportunities for associates to grow and succeed.
JW Marriott is part of Marriott International's luxury portfolio and consists of more than 100 beautiful properties in gateway cities and distinctive resort locations around the world. JW believes our associates come first. Because if you’re happy, our guests will be happy. It’s as simple as that. Our hotels offer a work experience unlike any other, where you’ll be part of a community and enjoy a true camaraderie with a diverse group of co-workers. JW creates opportunities for training, development, recognition and most importantly, a place where you can really pursue your passions in a luxury environment. Treating guests exceptionally starts with the way we take care of our associates. That’s The JW Treatment™.
About the role:
We are currently seeking an experienced and detail-oriented Assistant Purchasing Manager to join our Finance / Purchasing team. In this role, you will support the purchasing function by assisting with ordering, receiving, storing, distributing, and payment processes while ensuring compliance with established procedures. You will work closely with the Purchasing & Finance Departments, Executive Chef, and operational departments to maintain approved supplier relationships, monitor inventory levels, and support cost-control initiatives across the hotel.
To thrive in this role, you will have a strong understanding of purchasing processes, excellent organizational skills, and a passion for maintaining efficient procurement practices that support the hotel's operational and financial objectives.
Critical Responsibilities
Supporting Purchasing Operations Across Departments
- Generate and provide accurate and timely reports, presentations, and purchasing documentation.
- Compile, code, categorize, calculate, tabulate, audit, and verify purchasing and inventory information.
- Support the Executive Chef and Purchasing & Finance Departments with purchasing activities for Food, Beverage, and Controllable items.
- Raise purchase orders and coordinate procurement activities based on business requirements.
- Assist in monitoring food and controllable costs to support budget objectives.
- Support inventory rotation practices and encourage adherence to first-in, first-out (FIFO) procedures.
- Maintain sanitation and safety standards in accordance with brand guidelines.
- Assist with stock control activities to ensure inventory levels remain efficient and aligned with operational needs.
- Liaise with kitchen teams, restaurant management, and suppliers to coordinate timely deliveries.
- Verify invoices against received goods to ensure quantities, quality, weights, and specifications are accurate.
- Utilize purchasing and inventory management systems to support food and beverage cost reporting.
- Maintain inventory controls, including stock levels, product dating, rotation, and requisition processes.
- Complete administrative duties including filing, menu costing support, inventory records, and general office tasks.
- Assist with period-end inventory counts in accordance with Food & Beverage and Accounting procedures.
- Calculate and reconcile inventory figures as required.
- Communicate pricing changes, product availability concerns, and supplier issues to the Purchasing & Finance Departments, F&B Director, and Executive Chef.
- Receive and inspect deliveries to ensure compliance with purchase orders and quality standards.
- Maintain accurate controllable logs and beverage perpetual inventory records.
- Support the administration and processing of invoices while ensuring compliance with accounting procedures.
Supporting Finance and Accounting Objectives
- Prepare and submit reports within required timeframes.
- Assist in ensuring purchasing records and financial data are accurately maintained.
- Support departmental budget and cost-control initiatives.
- Organize and prioritize workload to meet operational deadlines and business requirements.
- Assist with ensuring taxes and charges relating to purchases are accurately processed and recorded.
Successful Candidates Will Have
- Operational knowledge of hotels is advantageous.
- Previous experience in a purchasing, procurement, stores, or inventory role.
- Strong organizational and administrative skills.
- Relevant procurement experience, preferably within a hospitality environment.
- Excellent communication and stakeholder management skills.
- Inventory management and stock control experience.
- Strong attention to detail and accuracy.
- Proficiency with purchasing, inventory, and Microsoft Office systems.
- Ability to work collaboratively within a fast-paced hotel environment.
The Benefits
Enjoy the benefits of:
- Unlimited strategic development and career opportunities
- Generous accommodation and food and beverage discounts including all properties within the Marriott International group
- Recognition programs to keep you motivated
- The best hotel training opportunities provided
- Wellbeing and mindfulness programs to ensure you stay healthy
Important notice for candidates:
Job scams are on the rise. Please keep these guidelines in mind when applying for any open roles.
• Only apply through official Marriott channels. We don’t use any third-party services or platforms for our recruitment other than to advertise roles.
• Always double-check the emails you receive. Make sure all communications are being done through official Marriott emails, with an @marriott.com or @jwmarriott.com domain (or one of the other Marriott brands when applying for other Marriott hotels)
We won't ask for payment or personal financial information during the hiring process. If anyone does ask you for this, it’s a scam. Report it immediately.
At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.
Marriott Hotels strive to elevate the art of hospitality, innovating at every opportunity while keeping the comfort of the oh-so-familiar all around the globe. As a host with Marriott Hotels, you will help keep the promise of “Wonderful Hospitality. Always.” by delivering thoughtful, heartfelt, forward-thinking service that upholds and builds upon this living legacy. With the name that’s synonymous with hospitality the world over, we are proud to welcome you to explore a career with Marriott Hotels. In joining Marriott Hotels, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.
Marriott Hotels strive to elevate the art of hospitality, innovating at every opportunity while keeping the comfort of the oh-so-familiar all around the globe. As a host with Marriott Hotels, you will help keep the promise of “Wonderful Hospitality. Always.” by delivering thoughtful, heartfelt, forward-thinking service that upholds and builds upon this living legacy. With the name that’s synonymous with hospitality the world over, we are proud to welcome you to explore a career with Marriott Hotels. In joining Marriott Hotels, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.
JW Marriott is part of Marriott International's luxury portfolio and consists of more than 100 beautiful properties in gateway cities and distinctive resort locations around the world. JW believes our associates come first. Because if you’re happy, our guests will be happy. JW Marriott associates are confident, innovative, genuine, intuitive, and carry on the legacy of the brand’s namesake and company founder, J.Willard Marriott. Our hotels offer a work experience unlike any other, where you’ll be part of a community and enjoy true camaraderie with a diverse group of co-workers. JW creates opportunities for training, development, recognition and most importantly, a place where you can pursue your passions in a luxury environment with a focus on holistic well-being. Treating guests exceptionally starts with the way we take care of our associates. That’s The JW Treatment™. In joining JW Marriott, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.
