As an Administrative Officer (Skills and Job Centre), your key responsibilities include:
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Assist with internal and external events such as Award Ceremonies, Expos, Conferences, staff dinners/breakfasts and external client lunches/dinners
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Assist in the preparation a range of regular and adhoc reports, documentation, papers and submissions
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Undertake administrative and related duties as required to ensure best quality of support and service for the students, customers and staff
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Assist in maintaining a centralised electronic filing system for records in the area, including TRIM and manual records, to ensure accessibility and reliability of business information
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Build and maintain good relationships across the Institute, ensuring delivery of a complete, seamless and customer focused service
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Build and maintain effective relationships with internal stakeholders, industry partners and employers to support the objectives of the Institute
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Provide support in the use of procurement and reconciliation finance systems including invoicing and purchase orders
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Provide assistance with meeting support including room booking, preparation, minutes, agendas and document dissemination
ABOUT YOU
You are a highly motivated individual with a strong client focus, and with demonstrated experience in building client relationships and ability to provide excellent telephone, face-to-face and email advice and support to a diverse range of people.
Qualifications required for the role:
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Relevant Tertiary qualifications in Business Administration or related disciplines or equivalent experience in a similar role
ABOUT US
Chisholm is one of the largest vocational training providers in the state with a team of over 1,400 dedicated staff supporting 41,000 students who choose to study at Chisholm and training at our modern campuses across Melbourne’s southeast and online. We partner with governments, educational institutes, and businesses worldwide, sharing our expertise in vocational education.
We offer over 400 courses that include nationally accredited pathways from secondary school programs and short courses, through to certificates, diplomas, and degrees.
At Chisholm, we embrace differences in gender, age, ethnicity, race, cultural background, disability, religion, and sexual orientation. We know that diversity and inclusion help us to attract, recruit, engage and retain a team of talented people.
Chisholm has zero tolerance for child abuse and all forms of harm to children. All allegations and safety concerns will be treated consistently in accordance with Chisholm policy and procedure.
WHAT WE OFFER
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An Inclusive work culture- Chisholm is resolutely diverse. We celebrate our people’s unique contributions to achieving our ambition to transform lives through relevant and responsive high-quality education.
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Professional Development- continue to grow your career
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Networking Opportunities with Industry Partners
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State of the art facilities on our campuses
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Free on-site parking as well as locations close to public transport
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Free Employee Assistance Program- get the support you want. Its confidential.
If this is the job for you, please apply online now. We look forward to receiving your application!
Important information about your application:
Your application should include:
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a cover letter
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your resume
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contact details of three (3) referees
Please note, appointment to this position is subject to satisfactory completion of Safety Screening requirements including:
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Verified copies of all qualifications and transcripts as listed on resume.
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Current & Valid Working with Children Check (Employee and not Volunteer)
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Verified copy of unrestricted rights to work in Australia
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Verified Police Check (at employee expense)
Applications for this position close at 9am, Monday , 13 July 2026
If you have any questions regarding the position or require further information, please contact Clint Johnson, Manager Skills and Jobs Centre at [email protected].
We are committed to a fair and equitable merit-based recruitment process for all our candidates. If you have specific accessibility or support requirements, please contact our Belonging & Inclusion Lead by emailing [email protected].
Chisholm Institute reserves the right to withdraw an advertised position at any stage.
Find out more about us by visiting us on our Website and social media sites.
