The office of Tom French MP, Member for Moore is seeking applications for a full-time ongoing Diary and Finance Officer (Electorate Officer A), based in the Moore electorate office in Joondalup WA.
Position Overview
Are you an organised, detail-oriented professional who thrives on keeping things running smoothly? Tom French MP, Federal Member for Moore, is looking for a full-time Diary and Finance Officer to manage the electorate diary, office finances, and day-to-day administration of our Joondalup office.
This is a predominantly 9–5 role with stable hours and real variety — you’ll be the operational backbone of a busy, community-focused electorate office.
We’re looking for someone who:
- Is highly organised and takes pride in systems that actually work
- Has experience in financial administration, budget management, or bookkeeping
- Can manage a busy diary and competing priorities without dropping the ball
- Communicates clearly and professionally with a wide range of people
- Wants to contribute to a values-driven, community-focused Labor office
The key duties of the position include but are not limited to:
- Oversee the daily functioning of the electorate office, including security, cleanliness, and asset maintenance.
- Manage stationery and supply procurement, filing systems, IT, phone and equipment maintenance.
- Manage the office budget, prepare financial reports, and reconcile office expenditure and accounts.
- Maintain all required registers: gifts, lobbyists, community groups, members/patrons, endorsements, yard signs.
- Maintain HR records, track flexi-time, onboard new staff, and coordinate relief staffing.
- Manage leases and liaise with landlords, service providers, and building management.
- Maintain compliance with WHS and risk assessment procedures, and support event safety logistics.
- Triage, evaluate and respond to all electorate diary requests for Tom French MP (note: the Canberra diary is managed by the Chief of Staff).
- Maintain a detailed, accurate electorate diary including electorate meetings, media events, and personal scheduling needs.
- Coordinate all logistics for meetings and events, including run sheets, maps, speaking notes, and travel arrangements.
- Organise regular diary meetings with the Member to review requests and future scheduling priorities.
- Maintain RSVP records and proactively flag recurring invitations and critical annual events ahead of response deadlines.
- Set up and maintain electronic and physical office filing systems with staff adherence.
- Oversee the management of the central office email inbox, ensuring constituent officers triage and respond to correspondence in a timely manner.
- Regularly report on office activity including diary stats, community engagement, and system improvements.
- Ensure compliance with MOP(S) Act and Enterprise Agreement conditions, and maintain an up-to-date knowledge of entitlements, policies and reporting obligations.
- Assist the Chief of Staff and Stakeholder Engagement Officer to align the Member’s presence with electorate and campaign priorities.
- Identify diary opportunities that align with issues campaigns, grant funding promotion, and visibility with key demographics.
The ideal applicant should possess the following skills, qualifications, and experience:
- Organisational Skills: Demonstrated experience managing complex scheduling and operations in a high-pressure environment.
- Administrative and Financial Expertise: Strong capabilities in financial systems, budget management, office administration, and process development.
- Technology Proficiency: Proficient in Microsoft Office Suite, Campaign Central (or similar CRM), email management, and diary tools.
- Problem Solving and Initiative: Ability to identify bottlenecks, implement systems improvements, and respond swiftly to logistical challenges.
- Communication Skills: Clear written and verbal communication with diverse stakeholders, from constituents to senior staff.
- Discretion and Confidentiality: Proven ability to handle confidential information and maintain trust.
- Commitment to Labor Values: It is essential to the effective performance of the role that the candidate is engaged with and supportive of the Australian Labor Party’s policies, views and values, and has a strong desire to serve the community.
Employment conditions:
The position is offered under the Members of Parliament (Staff) Act 1984 and conditions are outlined in the Commonwealth Members of Parliament Staff Enterprise Agreement 2024-27 which include:
- A commencing salary between $74,537 and $78,911 will be negotiated depending on experience and relevant skills.
- An additional optional Electorate Staff Allowance of $4,642 may be considered in recognition of, and as compensation for, up to two additional hours of work per week, and any travel requirements.
- Relocation assistance, studies assistance and paid study leave may also be available (subject to eligibility requirements).
- An employer superannuation contribution of 15.4% will be payable.
Applicants should note the following:
- An initial probationary period of three months may apply and may be subject to extension.
- The successful applicant may be required to undergo a National Police History Check.
- Staff may be subject to automatic cessation triggers in accordance with Section 14 of the MOP(S) Act.
- The successful applicant will be required to comply with their obligations under the Behaviour Codes and Standards
How to apply
Submit a CV with the names of two referees and a one-page (maximum) cover letter outlining your interest in this position, and demonstrating your skills, capabilities, knowledge and experience against the selection criteria to [email protected]
Applications close on Wednesday 7 July 2026.
Contact Officer: [email protected] or (08) 9400 2244.
Pay: $74,537.00 – $78,911.00 per year
Work Location: In person
