Job Description:
Are you a highly organised and proactive Office Manager with strong administration, coordination, and leadership skills?
Urban Hive Homes Pty Ltd is seeking a dedicated and experienced Office Manager to join our growing team. This is an excellent opportunity for a motivated professional to contribute to the smooth operation of a dynamic construction business while supporting project coordination, office efficiency, and business growth.
About Us
Urban Hive Homes Pty Ltd is a Melbourne-based residential and commercial construction company committed to delivering high-quality building solutions with a strong focus on craftsmanship, reliability, and client satisfaction.
We specialise in residential home construction, townhouse and multi-unit developments, commercial building projects, renovations, extensions, and project management services.
Our team works closely with clients, consultants, suppliers, and subcontractors to ensure projects are delivered on time, within budget, and to the highest industry standards.
At Urban Hive Homes, we pride ourselves on transparent communication, quality workmanship, reliable delivery, and professional service. We are committed to creating functional, sustainable, and innovative spaces that meet the evolving needs of homeowners, developers, and businesses across Victoria.
By joining our team, you will become part of a supportive workplace that values professionalism, teamwork, continuous improvement, safety, and excellence.
Key Responsibilities
- Manage and oversee daily office operations to ensure efficient administrative and business processes
- Develop, implement, and maintain office procedures, systems, and operational policies
- Coordinate administrative activities to support construction projects and management operations
- Manage office documentation, records, contracts, correspondence, and filing systems
- Liaise with clients, suppliers, subcontractors, consultants, and internal team members
- Coordinate meetings, appointments, schedules, and management communications
- Assist with project administration, including tracking documentation, reports, approvals, and timelines
- Monitor office resources, equipment, supplies, and facilities to ensure smooth operations
- Support recruitment, onboarding, staff records, and general HR administration processes
- Assist management with budgeting, operational reporting, and business planning activities
- Maintain compliance with workplace policies, safety requirements, and company procedures
- Review administrative processes and recommend improvements to increase efficiency
- Handle confidential business information professionally and accurately
- Provide administrative support to directors and management as required
Qualifications & Experience
- Diploma, Advanced Diploma, Bachelor’s degree, or relevant qualification in Business Administration, Management, or a related discipline
- Minimum 1-2 years of relevant experience in office administration, office management, or a similar role
- Previous experience within the construction, property, or related industry will be highly regarded
- Strong organisational, planning, and problem-solving skills
- Ability to manage multiple priorities and work effectively in a fast-paced environment
- Excellent communication and interpersonal skills with the ability to engage with clients, contractors, and stakeholders
- Strong attention to detail and ability to maintain accurate records and documentation
- Proficiency in Microsoft Office Suite and general business management systems
- Ability to work independently and support management decision-making
- Strong understanding of administrative procedures and office operations
Apply Now!
If you are passionate about business operations, administration, and supporting the success of a growing construction company, we would love to hear from you.
Join Urban Hive Homes Pty Ltd and become part of a dedicated team committed to quality, professionalism, innovation, and excellence within the construction industry.
Note: Only shortlisted candidates will be contacted.
Job Type: Full-time
Pay: $85,000.00 – $90,000.00 per year
Work Location: In person
