Job description
Agency Department of Corporate and Digital Development Work unit Office of the Chief Executive
Job title Senior Secretariat Officer Designation Administrative Officer 6
Job type Full time Duration Ongoing
Salary $99,519 - $110,953 Location Darwin
Position number 46236 RTF 352927 Closing 05/08/2026
Contact officer Jacky Evans on 08 8999 1413 or [email protected]
About the agency https://dcdd.nt.gov.au
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=352927
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY
QUALIFICATIONS.
Information for applicants – inclusion and diversity
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with
disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss
this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website.
Primary objective
Facilitate the effective flow of information between the Department of Corporate and Digital Development (DCDD), other Northern
Territory (NT) Government agencies and the Minister’s office through the provision of high-level Secretariat support, including quality
assurance, the coordination of strategic priorities and reporting, and compliance with Government protocols relating to ministerial and
Cabinet documentation.
Context statement
DCDD provides information and technology services and shared corporate services to support NT Government agencies; and also
provides services to NT public sector organisations, the business community and businesses that tender and supply to government. The
Office of the Chief Executive team provides secretariat and executive support, management of ministerial and cabinet processes, and
coordinates strategic reporting and intra-agency meetings. The team has a strong customer service focus, manages competing deadlines,
and staff may be required to vary work hours.
Key duties and responsibilities
1. Provide advice and guidance to department staff on protocols, procedures and appropriate standards relating to ministerial practices,
and secretariat functions.
2. Assist in the coordination and quality assurance of ministerial briefs, Cabinet submissions and comments, reports, papers, Estimates
Committee, Legislative Assembly sittings and other related requests.
3. Maintain effective, timely and professional communication between the department, the Minister’s office, Cabinet Office and other
government agencies.
4. Undertake and assist with research and projects as directed by the Director Office of the Chief Executive and Assistant Director
Executive Services that may require coordination of whole of agency and/or external parties, including reporting requirements and
improvements to Secretariat systems, processes and competencies to assist the department in achieving its objectives and timelines.
5. Monitor, manage, distribute and follow-up on Secretariat correspondences, and assist with the coordination of briefs and papers for
ministerial meetings.
6. Extract, analyse and investigate data to assist in meeting the department’s executive reporting obligations, including updating relevant
databases such as Government Boards and Committees, Cabinet Decision Implementation Reporting and Election Commitments.
Selection criteria
Essential
1. Well-developed knowledge and understanding of Parliamentary, Cabinet and Government processes or the ability to quickly acquire,
with the ability to provide effective, professional advice in relation to procedures, requirements and protocols.
2. High level written communication skills and attention to detail with the ability to prepare and proof written documents, reports and
correspondence and present information in a logical and meaningful manner to a wide range of audiences.
3. Demonstrated personal drive and experience working in a high-level executive environment, with the ability to time manage under
pressure and respond to changing priorities and meet project deadlines.
4. High standards of integrity with demonstrated experience in handling confidential and sensitive matters with discretion.
5. Experience supporting and coordinating projects, including the ability to conduct research and analysis, establish systems and
processes, and demonstrated strong planning skills.
6. Demonstrated work ethic and attitude which emulates DCDD values of commitment to service, innovation, ethical practice,
accountability, impartiality, diversity and respect.
Desirable
1. Recent experience in an NTG Secretariat or Ministerial Liaison role and/or working knowledge of DCDD’s functions and policies.
2. Ability to work extended hours when required.
Further information
The recommended applicant will be required to undergo a criminal history check prior to selection being confirmed. A criminal history will
not exclude an applicant from this position unless it is a relevant criminal history. When choosing to apply for this position, the applicant
should consider the full requirements of the position in aligning their work experience and capabilities to this role. Please refer to the
Capability Framework and visit our website at https://dcdd.nt.gov.au/
