Support student success, build meaningful partnerships, and help shape the future of clinical education in a vibrant regional setting.
- Salary package: From $102,136 to $112,741 (HEW 6) pro rata, plus 17% employer's superannuation contribution and annual leave loading.
- Part-time (0.2 FTE), 2-year fixed-term role (with the potential to continue)
- This role is based in Coffs Harbour
The Role
This role provides high-level operational and administrative support for students undertaking placements across hospitals, clinics and clinical schools, with a particular focus on student wellbeing and supporting the establishment and ongoing operations of the Coffs Harbour Clinical School through strong administration set-up and ongoing relationship management.
You will provide end-to-end operational support to Clinical School activities and advise the Head of Clinical School on relevant university policies, procedures and business processes. You will support students and clinical educators throughout placements, resolving routine matters and escalating issues where appropriate.
You will lead the design and delivery of student orientation and induction programs in consultation with local leadership, and work closely with Curriculum and Discipline Leads, hospital partners and university colleagues to ensure student rotations and progression align with curriculum requirements. You will also coordinate student clinical assessments in accordance with course requirements and university policy.
This role would suit someone seeking a part-time arrangement of around 3–4 hours per day over two days per week, potentially during school hours.
Some of your key responsibilities include:
You are a productive and highly organised professional, ideally with a background in health, education or clinical administration. Your strong communication skills and attention to detail enable you to effectively support students and staff in a dynamic teaching environment. You thrive on collaboration, building productive relationships with a diverse range of stakeholders and continuously seek opportunities to improve systems and processes. With a solid understanding of policy and procedure, you’re confident in providing advice, managing competing priorities and contributing to a positive student experience.
The Faculty of Medicine, Health and Human Sciences (FMHHS) is ambitiously pushing the boundaries of progressive thinking and challenging what’s possible to solve some of the big issues of our time, both nationally and on a global scale.
We have active research programs in diverse areas including neuroscience, innovations in healthcare systems, emotional health, expertise, multilingualism, language acquisition in children, and speech and hearing. Our current education suite includes courses in clinical science, physiotherapy, chiropractic, medicine, public health, psychology, exercise science, linguistics, audiology, and speech pathology. We are part of MU Health, an integrated academic health sciences enterprise that incorporates Macquarie University Hospital and more than 25 specialty clinics, and that offers an opportunity to integrate clinical research with clinical care.
To apply for this position, please apply online by submitting your CV and a separate cover letter (no more than 2 pages) that demonstrates how you meet the following selection criteria:
Strong customer service focus and ability to work and communicate effectively with a diverse range of stakeholders, with experience working with clinicians, staff, students and academic leadership in clinical settings.
Demonstrated proficiency in Microsoft 365 applications and student management systems to support administration, data management, reporting and communication. Experience with SONIA is highly desirable.
Role-specific Enquiries: Brooke Stephen - Work Integrated Learning Team Leader - FMHHS - [email protected].
Applications Close: Thursday 18 June 2026 at 11:59 p.m. (AEST)
***We reserve the right to progress or decline an application prior to the application closing date.
We rank amongst the top employers in the Australian Workplace Employers Index, having recently earned a five-star rating in the QS World Rankings with the highest rating for employability.
Working for Macquarie University in Coffs Harbour means directly supporting MQ’s mission to develop globally aware, patient-centred doctors. In a regional clinical setting, you help students turn those values into everyday practice while ensuring placements run smoothly and students are well supported.
Coffs Harbour also offers a coastal lifestyle and often shorter commutes, while keeping you connected to a major university and a strong professional network of clinicians and educators. Not only are we close, take a look at our benefits on offer:
Pre-Employment Checks
Macquarie University cultivates a workplace defined by safety, ethical conduct, and strong integrity. Prior to completion of an offer of employment, preferred candidates will be required to participate in a combination of pre-employment checks relevant to the role they have applied for.
Your employment is conditional upon the completion and maintenance of all role-required pre-employment or background checks in terms satisfactory to the University.
If you're already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you'll need to apply through your employee Workday account.
Applications Close:
18/06/2026 11:59 PM
A Place Where You Belong
At Macquarie, we believe diversity makes us stronger, inclusion drives our success, and belonging inspires us to do our best work. We are proud to foster a community where different backgrounds, identities, and experiences are valued, and where our people are empowered to thrive through supportive leadership, shared responsibility, and a deep commitment to genuine care and respect for our community. Find out more about our vision for a truly inclusive workplace in our Diversity, Inclusion and Belonging Framework.
Flexible Work
At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University.
