The Executive Coordinator provides administrative, coordination and project support to Executives of the ODVC in the College of Design and Social Context and plays an important role in the smooth day-to-day running of the Office. This is a varied and fast-paced opportunity within a collaborative team of Executive Assistants and Coordinators. We welcome applications from experienced administrators or coordinators who are ready to step into a broader executive support role and bring a proactive approach, strong organisational skills, flexibility and a willingness to learn. While the role has clearly assigned responsibilities, it supports multiple senior leaders across the College Office as needed to ensure continuity and effective functioning of the Office.
Under the direction of the Principal Advisor, the Executive Coordinator will:
Provide high quality executive assistance, including but not limited to diary management, travel coordination, procurement and financial administration;
Provide secretarial and operational support to Executive members of the ODVC which may include coordination of committees and meetings, preparation and distribution of papers, minute-taking and action items follow-up;
Collaborating closely with senior staff across the DVC Office portfolios, Schools and Enterprise portfolios, this role would suit a highly organised, proactive and collegial individual who is adaptable and confident working in a dynamic environment. You may already have experience in executive support, or you may be looking to step up from an administrative or coordination role and bring strong initiative, sound judgment and a flexible approach.
To be successful in this position, you’ll have:
About the Office of the Deputy Vice Chancellor in the College of Design & Social Context (ODVC)
The Office of the Deputy Vice Chancellor (ODVC) provides strategic, operational and administrative support to Executives of the ODVC comprised of the ADVC Learning, Teaching and Quality, ADVC Research and Innovation, ADVC Engagement and General Manager, Operations. The ODVC is a coordinated function that supports governance processes, strategic planning, projects and initiatives, and reporting against key University and College objectives.
Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check.
Please submit your CV and covering letter addressing your suitability for this position by clicking on the ‘Apply’ link at the top of this page.
For further information about this position, please see the Position Description hyperlinked below or contact Emily Kaye via email [email protected].
Position Description - Executive Coordinator
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14 June 2026 11.59 pm
RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community, and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.
In line with RMIT University’s commitment to a safe, respectful and inclusive environment, from 1 January 2026, the University will also consider gender-based violence (GBV) risk factors as part of our recruitment processes. All applicants will be required to complete a gender‑based violence declaration in accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence. Preferred candidates will also be required to undertake relevant pre‑employment background checks, including Working With Children Checks. Information provided will be treated confidentially and considered only for its relevance to the role and RMIT’s safety obligations.
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