We are seeking an experienced, reliable and highly organised Bookkeeper to join our growing organisation within the NDIS and My Aged Care provider sector.
The successful candidate will be responsible for managing bookkeeping and financial administration, maintaining accurate financial records, processing accounts payable and receivable, managing payroll, completing reconciliations, and maintaining the books through to BAS preparation level.
The ideal candidate will have strong attention to detail, sound knowledge of Australian bookkeeping practices and the ability to independently manage financial records and transactions.
Previous experience working within the NDIS, disability services, My Aged Care, aged care, healthcare, community services or provider-services environment will be highly regarded but is not essential.
Key Responsibilities
Bookkeeping & Financial Management
- Manage the bookkeeping functions of the organisation.
- Maintain accurate and up-to-date financial records.
- Process and reconcile accounts payable and accounts receivable.
- Prepare and issue invoices and receipts.
- Reconcile bank accounts, credit cards and other financial accounts.
- Accurately code and allocate income and expenditure.
- Monitor outstanding accounts and follow up outstanding payments where required.
- Maintain organised and accurate financial documentation.
- Monitor business expenses and assist with expense management.
- Identify discrepancies, errors or unusual transactions and investigate or escalate as appropriate.
- Provide financial information and bookkeeping reports to management.
Payroll & STP
- Manage the organisation's end-to-end payroll processing.
- Process employee timesheets and payroll information accurately and on time.
- Calculate ordinary hours, overtime, allowances, leave and other payroll-related payments where applicable.
- Maintain accurate employee payroll records.
- Process Single Touch Payroll (STP) reporting in accordance with ATO requirements.
- Ensure payroll data is accurately recorded and reconciled.
- Manage PAYG withholding and superannuation calculations and reporting.
- Assist with payroll reconciliations and year-end payroll requirements.
- Maintain confidentiality of employee payroll and personal information.
- Liaise with management and employees regarding payroll queries where required.
BAS & ATO Requirements
The successful candidate must be capable of maintaining the organisation's books through to BAS level.
Responsibilities will include:
- Maintaining financial records to a standard suitable for BAS preparation.
- Reviewing and reconciling GST transactions.
- Ensuring GST is correctly coded and recorded.
- Preparing bookkeeping information required for Business Activity Statements (BAS).
- Reconciling GST, PAYG withholding and other relevant accounts prior to BAS preparation.
- Assisting with BAS preparation and lodgement, where appropriately qualified and authorised.
- Maintaining accurate records to support BAS and taxation requirements.
- Ensuring bookkeeping practices are consistent with Australian accounting and taxation requirements.
NDIS & My Aged Care
Previous experience within the NDIS or My Aged Care provider environment is desirable but not essential.
Experience in the following areas will be highly regarded:
- NDIS provider bookkeeping and invoicing.
- NDIS participant billing and payment reconciliation.
- NDIS claiming and provider payment processes.
- My Aged Care provider financial administration.
- Other regulated or service-based organisations.
An understanding of NDIS participant funding, service agreements, provider invoicing, claiming processes and provider compliance requirements will be advantageous.
Training and support can be provided to the successful candidate regarding NDIS and My Aged Care processes where required.
Essential Skills & Experience
- Demonstrated experience working as a bookkeeper or in a similar accounting/financial administration position.
- Strong knowledge of Australian bookkeeping practices.
- Ability to manage bookkeeping through to BAS level.
- Demonstrated experience with payroll processing.
- Strong understanding and practical experience with Single Touch Payroll (STP).
- Understanding of PAYG withholding and superannuation requirements.
- Experience with GST and BAS preparation.
- Strong bank reconciliation and accounts reconciliation skills.
- Experience with accounts payable and accounts receivable.
- High level of accuracy and attention to detail.
- Strong organisational and time-management skills.
- Ability to work independently and manage deadlines.
- Strong computer literacy and confidence using accounting software.
- Excellent communication skills.
- High level of confidentiality, professionalism and integrity.
- Experience using Xero accounting software.
Desirable Experience – Not Essential
- Previous experience working for a NDIS provider.
- Previous experience working within My Aged Care or aged care services.
- Experience with NDIS invoicing and claims.
- Experience with participant-related billing and payment reconciliation.
- Certificate IV or Diploma in Bookkeeping, Accounting or a related field.
- BAS Agent registration or relevant BAS experience.
- Understanding of Australian taxation and compliance requirements.
Personal Attributes
The successful candidate will be:
- Highly organised and methodical.
- Accurate and detail oriented.
- Reliable and dependable.
- Trustworthy and able to maintain strict confidentiality.
- Professional and approachable.
- Proactive and able to work independently.
- Comfortable managing financial information and sensitive employee records.
- Able to identify and resolve discrepancies.
- Able to meet deadlines and manage competing priorities.
- Flexible and willing to assist with general financial and administrative requirements.
- Committed to maintaining high standards of financial accuracy and compliance.
What We Offer
- Flexible working arrangements.
- Casual or flexible hours for the right candidate with potential to increase.
- A supportive and professional working environment.
- Opportunity to work within the growing NDIS and My Aged Care sector.
- A varied bookkeeping role with direct involvement in payroll, STP, BAS-level bookkeeping and financial administration.
- Ongoing support and training where required.
How to Apply
If you are an experienced Bookkeeper with strong payroll, STP and BAS-level bookkeeping experience, and are interested in working within the NDIS and My Aged Care provider sector, we would love to hear from you.
Please send your resume/CV to:
[email protected]
Please use “Bookkeeper Application” as the subject line of your email.
Previous NDIS or provider-services experience is favoured but not essential.
Work Location: In person
