Job Description: Administrative Assistant
Position Title: Admin
Reports To: Supervising Allied Health Professional (Senior Occupational Therapist)
Employment Type: Casual / Part-time /Full - time (as applicable)
Location: Tarneit, VIC 3029
Position Summary:
We are seeking a motivated Female Administrative Assistant to provide day-to-day admin support to our team. This role is suitable for someone who is organised, has good communication skills, and can manage tasks in a busy work environment.
Healthcare professionals looking to move into an admin role are also welcome to apply. Previous admin experience is helpful but not essential for the right person, who has a positive attitude and a willingness to learn.
Key Responsibilities:
- Answering phone calls, emails, and general enquiries
- Managing new referrals and onboarding new participants/clients
- Booking appointments and managing calendars
- Filing, scanning, and maintaining participant records
- Supporting management with general office tasks
- Keeping office files organised and up to date
- General upkeep of the clinic, including maintaining a clean, organised, and professional environment
- Monitoring office supplies and ensuring the clinic runs smoothly day to day
- Helping ensure smooth daily office operations
Key Selection Criteria:
- Good communication and people skills
- Friendly, professional, and respectful attitude
- Basic computer skills including Microsoft Word, Excel, and Outlook
- Organised with good attention to detail
- Reliable and able to work independently and in a team
- Willingness to learn and take initiative
- Previous admin or healthcare experience is an advantage, but not required
Core Values:
- Respect: Uphold participant dignity and choice.
- Empowerment: Encourage independence and inclusion.
- Integrity: Maintain professionalism and ethical practice.
- Collaboration: Work effectively with all stakeholders to achieve participant goals.
Pay: From $26.97 per hour
Work Location: In person
