Personal Assistant (PA) Job Description
Location: Haberfield, NSW
Company: Full Face Orthodontics Pty Ltd
Availability: It is a full-time role from Monday to Friday. (No students please)
About Us: At Full Face Orthodontics Pty Ltd, we pride ourselves on our commitment to excellence and innovation. As a leading company in orthodontics, we are dedicated to providing top-notch services/products to our clients.
Job Description
This role is a dynamic combination of Personal Assistant (PA) and Executive Assistant (EA) responsibilities, requiring hands-on involvement in managing multiple businesses. It is a fast-paced and exciting position, where each day presents new challenges.
As a PA, you will work directly with our driven director, requiring energy, adaptability, and the ability to thrive under pressure. You will collaborate across various departments, fostering strong relationships both internally and with external clients. A proactive and collaborative mindset is essential for success.
A well-rounded PA will possess strong attention to detail, excellent time management skills. Your experience in working across different leadership styles, diverse needs, and varying operational structures will be key to excelling in this role.
Key Responsibilities
- Calendar & Scheduling: Manage daily schedules, including meetings, appointments, and travel arrangements for directors and staff.
- Personal Assistance: Handle personal tasks such as booking travel and scheduling personal appointments.
- Communication Management: Screen and prioritise emails, phone calls, and physical mail.
- Administrative Support: Provide general administrative assistance to ensure smooth operations.
- Document & IT Management: Maintain both physical and digital filing systems.
- Liaison Role: Act as a key point of contact between the team and stakeholders to facilitate smooth and timely communication.
- Event Coordination: Assist in organising both business and personal events.
- Problem-Solving & Task Prioritisation: Manage a busy workload with minimal supervision, prioritising tasks efficiently.
- Other Duties: Additional tasks as required to support the CEO and business operations.
Key Requirements
- Strong organizational and administrative skills with the ability to multitask in a high-pressure environment.
- Proactive approach with the ability to anticipate needs and take initiative.
- Assertive in managing expectations and proficient in working with senior leadership.
- Excellent problem-solving skills, with the ability to develop solutions to stay on track.
- Ability to build trusted relationships across the organization to ensure efficient task execution.
- Advanced Microsoft Office skills and the ability to adapt quickly to new technology.
- A current Australian driver’s license (preferred).
This is an opportunity for a highly organised and motivated individual to thrive in an agile environment while supporting a dynamic leadership team.
Job Types: Full-time, Casual
Pay: $52,662.50 – $65,000.00 per year
Application Question(s):
- The successful candidate should have full time availability from Monday to Friday.
- Please specify the visa status that best describes your current situation
Work Authorisation:
Work Location: In person
