Job Summary
Job Title: Customer Operations – Reimbursement Specialist
Position Overview: Insulet is a global, innovative health care brand experiencing fast, global growth, expanding into Asia Pacific looking to disrupt the Insulin delivery Industry. The purpose of this business-critical role is to be the face of Insulet Australia’s customer experience in relation to private health insurance funding and that our customers’ experience is both positive and seamless. The Customer Operations Reimbursement Specialist is responsible for corresponding to customer inquiries, managing additional supply orders and payment processing, and pod usage analysis. Success in this role will be accomplished through ability to quickly establish a rapport with new customers, be highly organized with a keen attention to detail, communicate effectively, learn quickly, problem solve, manage disputes efficiently and effectively, and provide outstanding customer service. The Customer Operations Reimbursement Specialist role reports directly to the Customer Operations Supervisor and works closely and collaboratively with the Field Sales Team and Customer Care Team.
Responsibilities:
- Manage/coordinate all aspects of customer’s additional supply orders, and payments.
- Update Customers Fundings in Salesforce to support additional supply orders, and ongoing private health insurance access.
- Collaborate with all relevant commercial teams (e.g. Inside Sales, Customer Care, Finance etc) to ensure smooth and efficient processing, management and documentation of customer’s order, and on-going supply for the term of their private health insurance funding.
- Keep an up-to-date analysis of pod consumption from the NDSS report and based on this data run the analytics to target the customers that need to be proactively called to manage their supply allowance during their private health insurance period.
- Assist the team in making sure private health fund claims are lodged for payment in a timely manner.
- Maintain a thorough understanding of all products offered by Insulet Australia with the ability to explain to existing customers each product’s basic operation and use.
- Answer phone inquiries, providing support and direction to customers, and resolving customer service issues in a timely and empathetic manner.
- Document all interactions and calls into the customer database and maintain compliance to regulating bodies as required.
- Work as part of the larger support team, collaborating with other departments to ensure proactive, superior administrative support.
- Provide frequent feedback and suggestions to support an environment of continuous process improvement.
- Perform other duties as assigned.
Education and Experience:
- Knowledge of medical device reimbursement from manufacturer or DME perspective (preferred)
- Reimbursement or healthcare-related customer service experience (preferred)
- Knowledge of diabetes and experience supporting patients with diabetes (preferred)
- Salesforce CRM System experience (preferred)
Skills/Competencies:
- Customer Relationships: Ability to quickly build rapport and establish trust with customers by effective listening and gaining customer experience insights by asking appropriate questions.
- Oral Communication: Ability to express oneself clearly in conversations and interactions.
- Written Communication: Ability to express oneself clearly in business writing.
- Fostering Teamwork: Ability and desire to work collaboratively with others on a team.
- Attention to Detail: Ability to ensure one's own and others' work and information are complete and accurate; following up with others to ensure that agreements and commitments have been fulfilled.
- Stress Management: Ability to function effectively in a fast-paced environment. Can handle several problems or tasks at once through effective time management and multi-tasking. Ability to maintain flexibility, and able to switch priorities as needed based on business needs.
- Dispute Management: Ability to calmly and efficiently diffuse and resolve customer complaints/issues. Maintains self-control in the face of customer frustration and hostility. Ability to identify and escalate issues requiring management support.
- Technical Expertise: Demonstration of depth of knowledge and skill using standard business / office technology and applications.
- Other Important Skills / Competencies – Flexibility, Organisation, Problem Solving, Analytical Thinking, Initiative, Self Confidence and Customer Orientation


Position Overview:
This position is responsible for providing excellent customer service, responding to customer inquiries, including order placement, reimbursement, shipping status, warranty and general concerns processing for Insulet products. This role is an essential part of the customer management process and will work directly with other team members and departments to ensure that there is strong communication between Insulet, physicians, insurance providers and OmniPod customers.
The Customer Care Specialist, Senior is expected to seek and propose workflow improvements to maximize department efficiency while maintaining an excellent customer experience. (S)he is expected to consistently strive for excellence. The Customer Care Specialist, Senior is a skilled call center and reimbursement professional with a proven track record within the healthcare industry. (S)he is able to perform his/her duties with limited direct supervision. This person would be asked to participate on special projects as (s)he has specialized knowledge and demonstrated success. The Customer Care Specialist, Senior could be called upon to help train other members of the team.
Responsibilities:
This role will provide department support including but not limited to:
- Process all aspects of the order process by verifying insurance benefits to determine eligibility and cost share amounts , reimbursement by contacting payors, verifying insurance benefits and adhering to medical guidelines for reimbursement.
- Serving as a department expert on escalation calls/tasks, Insulet insurance contracts, channeling and processing requirements for all covered products.
- Requesting and collecting updated documentation, order entry and coordinating shipment of product to customers.
- Must maintain a thorough understanding of products offered by Insulet with the ability to explain to potential or existing customers the basic operation and use.
- Answering phone inquiries and providing support and direction to customers and resolving customer service issues in a timely and empathetic manner.
- Submission of all prior authorization requests for approval and payment of Insulet products at time of claim processing.
- Calculate and document cost share amounts for potential customers.
- Collaborate with other commercial teams such as Case Management, OmniPod Sales and Billing, to ensure proactive communication of potential customer’s order status.
- Document all interactions and calls into the customer database and maintain compliance to HIPAA and other regulating bodies as required.
- Provide frequent feedback and suggestions to support an environment of continuous process improvement.
- Using their advanced knowledge and skill set, this position could be called upon to complete a wide range of task within the Reimbursement team.
- Performs other duties as assigned.
Education and Experience:
Minimum Requirements:
- Associates/Bachelor’s Degree and/or equivalent combination of education and experience.
- 4+ years’ related experience in a professional working environment, preferably with extensive phone coverage and medical device or health care oriented.
- Individual health plan insurance knowledge and understanding of the managed care industry is required.
- Knowledge of diabetes and experience supporting patients with diabetes is preferred.
- Experience with Salesforce CRM (preferred).
Preferred Skills and Competencies:
- Fostering Teamwork - The ability and desire to work cooperatively with others on a team.
- Flexibility - Openness to different and new ways of doing things; willingness to modify one's preferred way of doing things.
- Managing Change - The ability to demonstrate support for innovation and for organizational changes needed to improve the organization's effectiveness; initiating, sponsoring, and implementing organizational change; helping others to successfully manage organizational change.
- Diagnostic Information Gathering - The ability to identify the information needed to clarify a situation, seek that information from appropriate sources, and use skillful questioning to draw out the information, when others are reluctant to disclose it.
- Analytical Thinking - The ability to tackle a problem by using a logical, systematic, sequential approach.
- Entrepreneurial Orientation - The ability to look for and seize profitable business opportunities; willingness to take calculated risks to achieve business goals.
- Other Highly Developed Skills / Competencies – Oral Communication, Written Communication, Thoroughness, Stress Management, Technical Expertise, Initiative, Customer Orientation, Interpersonal Awareness, Conceptual Thinking and Self Confidence.
Physical Requirements:
- Requires sitting and standing associated with a normal office environment.
- Manual dexterity needed for using a calculator and computer keyboard.
- Lightweight lifting may be required.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Insulet started in 2000 with an idea and a mission to enable our customers to enjoy simplicity, freedom and healthier lives through the use of our Omnipod® product platform. In the last two decades we have improved the lives of hundreds of thousands of patients by using innovative technology that is wearable, waterproof, and lifestyle accommodating.
We are looking for highly motivated, performance driven individuals to be a part of our expanding team. We do this by hiring amazing people guided by shared values who exceed customer expectations. Our continued success depends on it!
