Join a new Victorian public sector team as a Data Analyst, using data, reporting and financial analysis to support water management programs, improve decisions, validate payments and drive better outcomes.
About the role
This is an exciting opportunity to join a new unit focused on centralising private drinking water and wastewater management for eligible education facilities across Victoria, including schools, kindergartens and early learning centres.
As the Data Analyst (Finance, Data and Reporting), you will use data and reporting to support program delivery and informed decision-making. You will monitor performance and progress, check the accuracy of incoming data, and review service provider and contractor payment claims before payment. You will also analyse complex information and turn it into clear, practical insights that support action.
Reporting to the Manager, you will work closely with colleagues and stakeholders to improve internal processes, strengthen reporting, and support the successful delivery of the program.
This role will suit someone who enjoys working with data, solving problems, and contributing to meaningful public sector outcomes. You will bring strong analytical capability, sound judgement, attention to detail and clear communication skills, along with a strong customer service focus and the ability to build productive working relationships. You will be comfortable working independently, while also contributing as part of a collaborative team. Experience working in government would be well regarded.
This position may require visiting school sites during operating hours, therefore will require a valid Victorian Employee Working with Children Check and a current Victorian Driver's Licence.
This is a full-time 3 year fixed term position not beyond 30 September 2029.
Key responsibilities of this role include:
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Provide data analysis and reporting to support strategic and operational decision-making.
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Extract, interpret and present data from a range of sources to produce meaningful insights.
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Assess and verify service provider and contractor payment claims against relevant requirements.
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Ensure the integrity of program data by monitoring quality and resolving inconsistencies.
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Support program performance and progress reporting through accurate and timely analysis.
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Contribute to continuous improvement of internal processes, systems and reporting practices.
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Develop high-quality reports, briefs and other written materials to support program delivery.
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Liaise with education facilities, service providers and internal stakeholders to support effective service delivery.
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Provide administrative and analytical support to senior program advisers and the Manager.
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Apply sound judgement and problem-solving skills to identify risks, issues and opportunities for improvement.
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Use software systems to undertake work functions required for the program.
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Work constructively as part of a highly collaborative team, fostering a healthy working environment.
Attributes
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Strong critical thinking and problem-solving skills especially when roadblocks are presented.
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Flexibility to adapt to change and effectively manage competing priorities.
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The ability to provide clear and concise advice, with keen attention to detail.
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Ability to proactively identify and escalate critical issues to ensure swift resolution and continuous improvement.
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Report generation from multiple data sources delivering timely, high-quality information.
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A future-oriented mindset, proactively embracing modern technologies and best practices.
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Strong working knowledge of Microsoft programs.
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Continuous learning, developing skills and knowledge for the role.
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Knowledge and experience in government systems, procedures, processes, reporting and writing.
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Exceptional customer service skills , with a keen ability to respond swiftly, actively seeking to meet customer needs.
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Effective communication and strong collaborative skills to build relationships with stakeholders, service providers and working colleagues across all areas of the department.
Qualifications and Experience
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Demonstrated experience in data analytics, finance, and/or statistics to a high standard (required).
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Demonstrated experience in similar role within government/or public service (highly desirable).
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Excellent skills in using Microsoft Office software including Outlook, Word, Excel, Teams, PowerPoint, SharePoint and Power BI or similar reporting software (required).
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Experience using Oracle Cloud or similar finance system (highly desirable).
Flexible Work Expectations
This role has hybrid working arrangements. For full-time employees, the department expects 3 days per week in the office, in line with the VPS Agreement 2024. This role follows those same operational requirements: 3 in-office days, 2 remote (if full-time).
How to apply
Your application will need to include a Current Resume and a Cover Letter (max 2 pages) which addresses the key selection criteria. This can be found in the Position Description.
About the Department
The department provides a wide range of learning and development support and services. The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres.
About the Victorian School Building Authority
The Victorian School Building Authority (VSBA) is part of the Department of Education. Established in 2016, it oversees Victoria's largest school building program since the state introduced free public education in the 1870s.
The VSBA upgrades and expands existing schools and plans, designs, and builds new schools to meet enrolment demand. We also support schools to maintain their buildings and grounds by offering expert advice and coordinating maintenance programs and grants. With Victoria recently introducing two years of funded kindergarten, the VSBA is also working with the early childhood sector on a massive kindergarten construction program.
About the Division
The Asset Management and Operations Division help government educational facilities maintain and manage their buildings and grounds. The Division delivers programs and systems to ensure educational facilities are routinely maintained and upkept. The Branches included in the Division are Maintenance Delivery, Asset Programs and Asset Operations.
Asset Operations Branch
The Asset Operations Branch is responsible for implementing and delivering programs that support Victorian government schools, kindergarten and early learning centres through Essential Safety Measures, School Cleaning, Kinder Facilities Management and support 24 government schools that are part of the Public-Private Partnership program.
Further Information
For more details regarding this position, please see the attached position description.
All VSBA staff have a shared responsibility to meet the same service standards outlined in the VSBA Customer Service Charter. Our goal is to make every interaction with the VSBA a positive one for our customers, colleagues and key partners regardless of our individual role or team.
The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page
Applicants requiring adjustments can contact the nominated contact person.
Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.
For further information pertaining to the role, please contact
Fiona Missen, Acting Director via
Phone - 03 7022 5643 or
email – [email protected].
Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.
Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g. large print) due to any viewing difficulties or other accessibility requirements.
Applications close 11:59pm on 11 August 2026
