The Victorian School Building Authority (VSBA) is part of the Department of Education. Established in 2016, it oversees Victoria's largest school building program since the state introduced free public education in the 1870s. The Project Officer supports the effective administration of Non-Government School Grants programs, working across its entire life cycle from inception, launch, and assessment through to making payments, responding to enquiries, and assisting with monitoring the delivery of projects that have been awarded grants.
About the Role
Reporting to the Manager of Non-Government School Grants Unit, the Project Officer supports the effective administration of Non-Government School Grants programs, working across its entire life cycle (from inception, launch, and assessment through to making payments, responding to enquiries, and assisting with monitoring the delivery of projects that have been awarded grants).
In consultation with Senior Project Officers, the Project Officer is responsible for supporting the effective operation of Non-Government School Grants Programs, including
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Provide administrative support for the delivery of the programs.
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Process all project management related tasks including milestone payments, variations, acquittals and follow-up as required.
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Support and maintain relationships with key internal and external stakeholders.
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Contributing to the preparation of accurate and informative briefing papers and media releases relating to the operation of the Non-Government School Grants programs.
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Assist implementation of governance and business improvement processes.
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Maintaining data/information management systems to ensure the accuracy and currency of information.
All VSBA staff have a shared responsibility to meet the same service standards outlined in the VSBA Customer Service Charter. Our goal is to make every interaction with the VSBA a positive one for our customers, colleagues and key partners regardless of our individual role or team.
Attributes
Key components of this role include program and project management, stakeholder engagement and relationship management and program reporting. Candidates must have excellent administrative skills and strong attention to details. They must be able to coordinate tasks, determine priorities, monitor workflows and effectively operate as a team member to ensure the effective operation, management and delivery of the Non-Government School Grants programs. In addition, the candidate has demonstrated excellent stakeholder engagement skills which will be required to build and maintain strong relationships both within the Department and with external stakeholders.
Desirable Qualifications and Experience
Desirable:
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Bachelor's degree any discipline
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Demonstrated experience in similar role within government
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Proficiency in Microsoft Office and experience in Microsoft Power BI
Further Information
For more details regarding this position please see attached position description for the capabilities to address in application.
The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page
Applicants requiring adjustments can contact the nominated contact person.
Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.
For further information pertaining to the role, please contact
Tammy Stokie, Manager, Non-Government School Grants via
[email protected] or on
+61 3 7022 0574.
Preferred applicants may be required to complete a police check and may be su bject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.
Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.
