Make an impact at the University of Wollongong (UOW) — a purpose driven institution ranked in the top 1% of universities globally.
About the Role
The Graduate Research Intern Placement Administrator plays a key role in supporting the successful delivery of Higher Degree by Research (HDR) internship placements across the University. Working closely with students, academic staff, industry partners and professional services teams, the position coordinates the end-to-end administration of internships, ensuring activities are processed accurately, compliantly and in a timely manner. Through effective stakeholder engagement, record management and financial administration, the role contributes to positive student experiences and the successful operation of UOW's graduate research internship program.
- Key responsibilities:
- Coordinate the end-to-end administration of HDR internship placements.
- Support HDR students and stakeholders throughout the internship lifecycle.
- Maintain accurate records and process internship-related financial transactions.
Ensure compliance with University policies, funding requirements and governance processes.
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About the Team
The Graduate Research Intern Placement Administrator is part of the School of Graduate Research and Research Culture within the Research and Innovation portfolio and reports to the Scholarships and Collaboration Coordinator. The role works closely with HDR students, academic supervisors, Faculties, Finance, Legal and external industry partners to facilitate internship opportunities. The team exists to support research excellence by enabling high-quality HDR student experiences and providing end-to-end support throughout the research candidature journey.
What You'll Bring
- A university degree and/or equivalent experience in administration, student services or program support.
- Experience coordinating administrative processes and engaging with a range of internal and external stakeholders.
- Strong organisational skills, attention to detail and the ability to manage competing priorities.
- Ability to interpret and apply policies, procedures and guidelines while providing clear advice and support.
Experience in administrative systems and financial processes, or the ability to quickly develop capability in these areas.
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Why Join UOW
- Competitive salary package including 17% superannuation
- Generous leave entitlements
- Purchased leave options to provide greater flexibility throughout the year
- Ongoing professional development and clear career progression opportunities
Role Details
- Employment type: Fixed-term | Part-time (2-year appointment, 14 hours/week, Monday & Thursday)
- Level 5 | $85,682 - $96,898 (pro-rata) + 17% superannuation.
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- Location: Wollongong Campus
- Valid Australian work rights required. Visa sponsorship is not available
This position is not suitable for remote work in accordance with the UOW Remote Working Guidelines.
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How to Apply
Click on the ‘Apply Now’ button at the bottom of the advertisement. You’ll be prompted to respond to a selection criteria questionnaire as part of the application process. Please also attach your CV to your application.
For further information about this position, please contact Erin Smith, Scholarships and Collaboration Coordinator on + 61 2 4221 4323.
Closing Date: Sunday 19 July 2026, 11:55pm AEDT
Equity, Diversity & Inclusion
The University of Wollongong is committed to fostering an inclusive and equitable workplace where diversity is valued, respected and celebrated. We strive to create a workplace that reflects the communities we serve, removes barriers to participation, and provides equitable opportunities for staff to reach their full potential. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people of all gender identities and sexual orientations, people from culturally and linguistically diverse backgrounds, people with disability, and those with caring or family responsibilities.
As required by federal legislation, prospective employees are required to declare whether they have been investigated for an allegation of Gender based Violence or determined to have engaged in conduct that constitutes Gender based Violence, during their previous employment, or otherwise in a legal process. Any such declaration will be included in the University’s employment screening processes and will be treated with the strictest confidence and in compliance with all privacy legislation.
