Service & Maintenance Coordinator
Some people are simply wired to keep things running, they spot the gap in next week’s schedule before it becomes a problem, and take satisfaction in a well planned week. If that’s you, read on.
ProSpace Innovations services and maintains operable wall and partition systems across commercial sites such as schools, offices, function venues and hotels. We are looking for a Service & Maintenance Coordinator to own how that service work is planned and delivered: keeping technicians booked, productive and working to a forward plan rather than reacting to the next urgent job. It’s a busy role, but not a frantic one, the difference is planning, and that’s where you come in.
The role
- Build and maintain a forward-planned service schedule that keeps technicians booked and minimises downtime while accommodating urgent jobs as they arise
- Proactively contact clients ahead of service due dates to book and confirm works
- Coordinate technicians and suppliers so every job has the right people, parts and site access
- Act as the first point of contact for clients, technicians and suppliers
About you
- Experience coordinating, scheduling or in operations e.g. service coordination, facilities, building maintenance, construction admin, or trades (HVAC, electrical, plumbing, fire)
- Highly organised and proactive; comfortable juggling priorities and staying a step ahead
- A confident, warm and professional manner on the phone and over email
- Good with CRMs, scheduling tools and Microsoft Outlook, Excel & Word
No operable wall experience needed — we’ll teach you the product. We care more about how you plan and communicate.
Your impact
Success looks like a schedule planned weeks ahead, technicians who arrive ready for every job, and clients who hear from us before they ever have to chase. Over time, you’ll be the coordinator clients ask for by name and the person who makes the whole operation run efficiently.
Why join us
- Stable, long-term role in a growing specialist business
- Real ownership of the scheduling and coordination function
- Established client relationships to build on
- Monday to Friday, 7.5 hours per day — no weekend work
- $60,000 – $70,000 + super, depending on experience
How to apply
Apply with your resume and a short cover letter. Skip the resume recap — instead, tell us how you like to organise your work, how you deal with clients, and why a role like this appeals. We want a sense of the person. We’re reviewing applications as they come in.
Pay: $60,000.00 – $70,000.00 per year
Ability to commute/relocate:
- Campbelltown NSW 2560: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):
- Previous Scheduling experience will be given priority
Work Authorisation:
Work Location: In person
