Job description
Agency Department of Education and Training Work unit Education Darwin, Schools
Job title Executive Assistant Designation Administrative Officer 4
Job type Full time Duration Fixed to 03/02/2027
Salary $77,344 - $88,179 Location Darwin
Position number 46649 RTF 353344 Closing 12/08/2026
Contact officer Shauna Mckechnie, A/Executive Officer on 08 8901 1315 or [email protected]
About the agency https://education.nt.gov.au/
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=353344
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR
TERTIARY QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates
people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment
process or job, please discuss this with the contact officer. For more information about applying for this position and the
merit process, go to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures
plans, go to the OCPE website.
Primary objective
Provide comprehensive, confidential, administrative support to the Executive and work unit, including administrative
coordination and Ministerial Liaison support.
Context statement
Education Darwin administratively supports 27 Darwin region schools and principals. All divisions within the department are
responsible for providing support, strategic and operational advice to assist the organisation to improve its performance and
deliver quality education services across the Northern Territory.
Key duties and responsibilities
1. Provide comprehensive administrative support to an executive which may include:
- Providing high level secretarial support including minute taking and logistical support to working groups, committees
and events/functions.
- Monitoring all communication channels in and out of the Executive’s office, including email and diary management,
scheduling meetings and travel arrangements
- Maintaining appropriate administrative systems, registers, processes, databases and record management ensuring
effective and efficient workflows within the unit
- Managing a range of procurement functions including travel arrangements, purchasing and processing credit card
transactions
- Supporting working groups, committees and for events/functions the Executive/work unit are involved with.
2. Liaise in a discreet and confidential manner with a wide range of people including but not limited to, all levels of staff
within the agency, the Minister’s office, external stakeholders and the general public.
Selection criteria
Essential
1. Demonstrated experience providing administrative support to a senior leader or executive, including managing calendars,
scheduling meetings, handling correspondence and maintaining confidential files and records.
2. Proficient in the use of MS Office (Word, Excel, Outlook, Teams and PowerPoint) and record management systems with
a willingness to adopt new technology.
3. Well-developed professional, interpersonal and influencing skills with the ability to communicate (both written and
verbally) with a diverse group of stakeholders and build positive working relationships with other executives and staff.
4. Prior experience operating in a fast-paced environment with strong organisational and time management skills with the
flexibility to handle changing priorities and work independently with minimal supervision.
5. Attention to detail with ability to delegate and escalate issues, develop creative solutions and seek out positive
improvements.
Further information
The successful applicant must hold a current Working with Children Clearance Notice (Ochre Card) or the ability to obtain.
When choosing to apply for this position, the applicant should consider the full requirements of the position in aligning their
work experience and capabilities to this role. The NTPS Capability and Leadership (CLF) framework applies to all NTPS
employees. CLF 4 applies to this vacancy. The CLF is available here.
