- Full-time permanent role based in Warriewood
- Excellent remuneration
- Opportunity to grow and develop your career
- 9.00 - 5.00 Monday to Thursday 9.00 - 4.00 Fridays
Our client has an excellent reputation for supplying premium products from 6 different suppliers, maintenance and servicing programmes whilst delivering superior customer satisfaction. As they continue to expand they are looking for a pro-active administrator to work closely with the Director of Sales. You will be part of a small friendly team who work together to deliver excellent results to clients.
The role is varied and will have a spread of administrative duties across sales, operations, marketing and general office. The successful candidate will be working in a fast paced environment and must be able to multi-task and prioritise.
Key Responsibilities
- Coordinate all inspection, remedial, training, and construction bookings from customer acceptance through to project completion.
- Prepare and issue customer quotations, costings, and associated documentation for inspection, remedial, and training services.
- Maintain and administer inspection schedules, staff booking schedules, client databases, and online portals, ensuring information is accurate and up to date.
- Coordinate travel, accommodation, and logistics arrangements for operational personnel.
- Provide administrative support to field-based inspection and construction teams, as well as the management team.
- Assist with the preparation, publication, and timely delivery of inspection reports in accordance with company standards and service level agreements.
- Create, maintain, and improve documented procedures, systems, records, and administrative processes.
- Manage and maintain filing systems, operational records, and documentation relating to inspections, construction activities, and Australian and International Standards.
- Answer and manage incoming telephone enquiries and provide professional customer service support.
- Coordinate office facilities, maintenance, servicing, IT support requirements, contractors, cleaners, and other service providers.
- Monitor and replenish office, kitchen, and bathroom supplies while ensuring the workplace remains organised and presentable.
- Support operational planning by ensuring staff, schedules, documentation, and resources are fully prepared and informed.
- Contribute to continuous improvement initiatives to enhance operational efficiency, compliance, and administrative effectiveness.
- Ensure all documentation, records, and business collateral are maintained in accordance with company policies, procedures, and quality standards.
We are looking for candidates who:
- Have intermediate skills in Excel, Word and Powerpoint ADOBE Suite a bonus·
- Have a proven track record in office administration
- Have demonstrated proficiency in organisation, planning and time management
- Have high levels of attention to detail and accuracy
- Have proven ability to problem solve and work to tight deadlines
If you are enthusiastic, driven and enjoy learning new things we would love to hear from you.
If successful you will enjoy a flexible work place, be part of a business which continues to grow year on year and have the opportunity to continue to grow and develop your career.
Apply now or for a confidential chat call Julie on 8416 4181
