About us.
Urbis is more than just a consultancy. We are a multidisciplinary urban consultancy, inspiring and creating solutions for our ever-changing world. We empower our brightest minds with opportunities to push boundaries, collaborate and deliver exceptional, creative solutions for our clients and each other.
If you're looking to make transformational impact in our cities and communities, we're keen to meet you.
We pride ourselves on empowering our employees and supporting them to be the best they can be. Here you will make a tangible difference and create positive impact, while gaining enviable industry experience and broad exposure to the most exciting work.
The Opportunity & How You Will Make an Impact
As a Senior Team Administrator, you'll provide high-quality support to our Investment Management team, supporting multiple Directors to keep projects running smoothly and deliver an exceptional client experience.
This is an ideal opportunity for someone with experience in property, real estate or investment management who thrives in a fast-paced environment. You'll play a key role in coordinating client deliverables, preparing high-quality submissions and reports, managing project administration and building strong relationships with internal and external stakeholders.
Success in this role requires exceptional organisation, initiative and the ability to confidently manage competing priorities while identifying opportunities to improve processes and support the wider team.
Key Responsibilities
Responsibilities include, but are not limited to:
- Provide high-quality administrative support to multiple Directors and the broader Investment Management team.
- Prepare and coordinate submissions, reports, presentations and other client deliverables.
- Act as a key point of contact for clients, coordinating meetings, appointments and communications.
- Manage diaries, travel, meetings and event logistics.
- Support project setup, administration, invoicing and reporting using BST and other internal systems.
- Assist Project Managers with project reporting, budgeting and project health reviews.
- Coordinate Work in Progress (WIP) reporting and team resourcing activities.
- Produce high-quality documents and presentations with exceptional attention to detail.
- Manage expense processing, filing and document management in line with business requirements.
- Support continuous improvement initiatives and provide guidance to other Team Administrators where required.
About You
- Experience in a Team Administration or similar support role, ideally supporting multiple stakeholders.
- Previous experience within the property, real estate or investment management industry.
- Confidence liaising with clients and building strong professional relationships.
- Exceptional organisational skills with the ability to manage multiple priorities and deadlines.
- A proactive approach with the initiative to identify opportunities for improvement.
- Intermediate to advanced Microsoft Office skills, including Outlook, Word, Excel, PowerPoint, Teams and SharePoint.
- Experience using project management or practice management systems (BST experience is advantageous).
Why Urbis?
We are passionate about purpose with impact. You'll join an organisation united by a shared goal: shaping cities and communities for a better future. Your work will help create a positive legacy through innovative and meaningful contributions. You're encouraged to bring your ideas, be bold and contribute to an environment built on connection, flexibility and authenticity.
We invest in your growth, with inspirational leadership experiences, structured development pathways and the freedom to lead your own way. We empower you to shape your career and your impact.
We believe in flexible benefits, performance-driven rewards and experiences that support you both professionally and personally-because what matters to you, matters to us.
Sound interesting?
If we sound like a great fit for you, and you are ready to make an impact, we'd love to hear from you.
Click on `Apply' for this job.' You can also confidentially connect with us via [email protected]
#cityshapers #communitymakers #lifeaturbis
Recruitment Agencies - thank you for thinking of us. We have a preferred supplier agreements in place. We don't accept resumes outside of these arrangements. Should we receive a resume from you related to this role, an introduction fee will not apply.
