WHO ARE WE?
City FM Australia (City) provides world-leading facilities management and engineering solutions that ensure safe, successful, and sustainable outcomes for our partners, on time and on budget.
Operating across some of Australia's most complex and high-demand environments, we combine operational excellence with strong commercial outcomes, underpinned by a people-first, safety-led culture.
We are committed to supporting our team and ensuring safe & reliable services to our partner, Coles.
THE OPPORTUNITY
We are seeking an experienced and commercially focused Capital Works Manager to lead the planning, development and delivery of capital replacement programs across the Coles portfolio in Mulgrave, Victoria.
Working closely with Coles Maintenance, Engineering, Facilities, Construction and Project teams, you will play a critical role in managing reactive and proactive capital investment programs, developing business cases and overseeing the successful delivery of asset replacement projects valued at approximately $60 million annually.
Reporting to the General Manager FM Operations - Coles, you will be responsible for coordinating project scopes, budgets, contractors, compliance requirements and stakeholder expectations while ensuring projects are delivered safely, efficiently and in line with contractual commitments.
This is a dynamic leadership role suited to a capital works, facilities, engineering or construction professional who thrives in a fast-paced environment and enjoys balancing strategic planning, project delivery, financial management and stakeholder engagement. You will have the opportunity to influence long-term asset performance while driving service excellence, compliance and continuous improvement across a nationally significant retail portfolio.
KEY RESPONSIBILITIES
- Capital Program Management – Lead reactive capital expenditure and proactive minor and major capital equipment replacement programs across the Coles portfolio.
- Business Case Development – Develop strategic recommendations and business cases supporting capital investment and asset replacement initiatives.
- Project Planning & Delivery – Define project scope, budgets, resources, schedules and governance requirements to ensure successful delivery outcomes.
- Contractor & Supplier Management – Manage contractors, subcontractors and suppliers to ensure works are delivered safely, on time and to required standards.
- Stakeholder Engagement – Build strong relationships with internal teams and Coles stakeholders to ensure project objectives and partner expectations are achieved.
- Financial Management – Monitor capital expenditure, manage budgets, track program performance and report on financial outcomes.
- Risk, Safety & Compliance – Identify and mitigate project risks while ensuring compliance with all safety, regulatory and partner requirements.
- Reporting & Continuous Improvement – Deliver reporting, post-implementation reviews and identify opportunities to improve project and program performance.
EXPERIENCE & EXPERTISE
Essential
- Proven experience managing capital works, asset replacement programs or major facilities projects.
- Strong project management capability including scope, budget, scheduling and delivery management.
- Experience managing contractors, subcontractors and external service providers.
- Demonstrated experience in cost analysis, budgeting and financial reporting.
- Excellent communication, negotiation and stakeholder management skills.
- Sound understanding of capital planning, governance and project controls.
- Trade qualification in Refrigeration/HVAC, Electrical, Building or a related technical discipline.
Desirable
- Building Licence.
- Degree or Diploma qualifications in Project Management, Engineering, Construction Management or a related discipline.
- Experience delivering projects within retail, facilities management, commercial property or multi-site environments.
- Experience managing large-scale capital portfolios and asset replacement programs.
- Exposure to refrigeration, HVAC, electrical or building infrastructure projects.
TO BE CONSIDERED FOR THIS ROLE YOU WILL HAVE / BE
- A strategic and commercially minded project professional with strong leadership capability.
- Highly organised with the ability to manage multiple projects, stakeholders and priorities simultaneously.
- A confident communicator who can build relationships and influence outcomes across operational, technical and executive stakeholders.
- Strong analytical and financial management skills with the ability to interpret project and capital expenditure data.
- Solutions-focused, with the ability to identify issues, mitigate risk and drive successful outcomes.
- Safety-focused, with a strong commitment to compliance, governance and contractor management.
- Adaptable and resilient in a fast-moving national environment.
- Willing and able to travel interstate as required.
WHAT'S ON OFFER
- Full-time permanent role within a growing national organisation.
- Opportunity to lead strategic capital investment and asset replacement programs valued at approximately $60 million annually.
- Exposure to a large-scale national retail property portfolio.
- Opportunity to partner with senior stakeholders across City and Coles.
- Career development opportunities within a leading Facilities Management and Engineering business.
- Collaborative team environment with a strong safety culture.
- Interstate travel and national project exposure.
If you would like to be part of a growing Australian Facilities Management business, we would love to hear from you.
Please apply by sending an updated resume and cover letter. Only short-listed candidates will be contacted by phone.
City is an Equal Opportunity Employer who supports and encourages the diverse needs of each individual Team Member.
City does not accept any unsolicited resume referrals from Recruitment Agencies. Please do not submit any resumes or associated profiles to the City careers portal or to any City team members. City will not pay any placement fees relating to unsolicited resume referrals.
