Job description
Agency Attorney-General’s Department Work unit Legal Services and Policy Coordination
Job title Executive Assistant Designation Administrative Officer 4
Job type Full time Duration Ongoing
Salary $77,344 - $88,179 Location Darwin
Position number 22054 RTF 351772 Closing 21/07/2026
Contact officer Serena Rodrigues, A/Director Legal Services and Policy Coordination on 08 8985 8125 or
[email protected]
About the agency https://agd.nt.gov.au/
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=351772
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR
TERTIARY QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates
people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment
process or job, please discuss this with the contact officer. For more information about applying for this position and the
merit process, go to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures
plans, go to the OCPE website.
Primary objective
Provide comprehensive, confidential, administrative support to the Executive and work unit, including administrative
coordination and Ministerial Liaison support.
Context statement
Legal Services and Policy Coordination provides a range of practice management and corporate services to the Legal Services
Division, including outsourcing legal work to private legal service providers.
Key duties and responsibilities
1. Provide comprehensive administrative support to an executive which may include:
- Providing high level secretarial support including minute taking and logistical support to working groups,
committees, and events/functions.
- Monitoring all communication channels in and out of the Executive’s office, including email and diary management,
scheduling meetings, and travel arrangements
- Maintaining appropriate administrative systems, registers, processes, databases, and record management ensuring
effective and efficient workflows within the unit
- Managing a range of procurement functions including travel arrangements, purchasing, and processing credit card
transactions
- Supporting working groups, committees and for events/functions the Executive/ work unit are involved with.
2. Liaise in a discreet and confidential manner with a wide range of people including but not limited to; all levels of staff
within the agency, the Minister’s office, external stakeholders and the general public.
Selection criteria
Essential
1. Demonstrated experience providing administrative support to a senior leader or executive, including managing
calendars, scheduling meetings, handling correspondence and maintaining confidential files and records.
2. Proficient in the use of MS Office (Word, Excel, Outlook, Teams, and PowerPoint) and record management systems
with a willingness to adopt new technology.
3. Well-developed professional, interpersonal, and influencing skills with the ability to communicate (both written and
verbally) with a diverse group of stakeholders and build positive working relationships with other executives and staff.
4. Prior experience operating in a fast-paced environment with strong organisational and time management skills with the
flexibility to handle changing priorities and work independently with minimal supervision.
5. Attention to detail with ability to delegate and escalate issues, develop creative solutions, and seek out positive
improvements.
Further information
The successful applicant will be required to undergo a criminal history check. A criminal history check will not exclude an
applicant from this position unless it is a relevant criminal history. A pre-employment form is to be submitted with your
online application, to support the selection panel in assessing your application.
