Job Description
Agency Department of Health Work unit National Critical Care and Trauma Response
Centre
Job title Regional Engagement Program Event and Project Designation Administrative Officer 5
Coordinator
Job type Full time Duration Fixed to 30/06/2027
Salary $93,674 - $98,332 Location Darwin
Position number 41830 RTF 309914 Closing 13/09/2026
Contact Officer Anthony Cook on 08 8944 8564 or [email protected]
About the agency http://www.health.nt.gov.au/
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=309914
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY
QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with disability
by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss this with the contact
officer. For more information about applying for this position and the merit process, go to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the OCPE
website.
Primary objective
Provide event planning, coordination and delivery of the highest quality to the Regional Engagement Program (REP) team within the National
Critical Care and Trauma Response Centre (NCCTRC) to assist in facilitating efficient and effective delivery of a range of regional engagement
activities, service delivery and training. Project coordination of REP program activities to support the REP team.
Context statement
REP is a directorate of the NCCTRC, which aims to strengthen national health and emergency workforce responses across the Western Pacific
and Timor-Leste.
Key duties and responsibilities
1. Plan, coordinate and support delivery of REP training activities, including database management, international payments, travel coordination,
and event communications.
2. Collate and execute administrative tasks relating to activities including procurement, financial tasks, minute taking, correspondence, drafting
of Ministerials, records management and activity reports including those for Monitoring, Evaluation and Learning Framework (MELF).
3. Project coordination of other REP activities as required.
4. Liaise with prospective and established stakeholders throughout the region and internally with culturally appropriate insight and diplomacy
in collaboration with the REP team.
5. Travel to the Pacific and Timor-Leste is required to provide coordination support.
6. Support other NCCTRC program areas through cross-cultural liaison, events coordination, administration, finance, logistic activities and
represent the team at meetings including secretariat support as requested by executive.
7. Follow defined service quality standards, work health and safety policies and procedures relating to the work being undertaken to ensure high
quality, safe services and workplaces.
Selection criteria
Essential
1. Demonstrated event, venue, training and/or project coordination experience demonstrating high level organisational skills, report writing,
preparing ministerial and executive correspondence.
2. Strong work ethic, ability to work independently and a part of a small team contribute to a positive organisational culture.
3. Strongly founded cross-cultural skills.
4. Proven customer service skills including sound oral and written communication skills and experience developing strong relationships with
stakeholders.
5. Proven ability to manage pressure, maintain flexibility, have a high level of motivation and experience dealing with complex and sensitive
matters, be an innovative thinker and uphold a high level of confidentiality.
6. Well-developed Information Technology (IT) skills including Microsoft applications.
7. Ability and willingness to work outside normal working hours including public holidays and weekends as and when required to support delivery
of activities.
8. Current Northern Territory driver’s license or ability to obtain.
Desirable
1. Certificate in Business Administration, Event Management, Project Management or similar or willingness to undertake training during
employment.
2. Understanding and knowledge of the core business of NCCTRC.
3. Knowledge of Northern Territory Government (NTG) systems including travel, procurement, finance, Territory Record Manager (TRM) and
Information Technology (IT).
Further information
Positions may be subject to pre-employment checks such as immunisation requirements, working with children clearance notice and criminal
history checks. A criminal history will not exclude an applicant from this position unless it is a relevant criminal history. For immunisation
requirements - Category A (direct contact with blood or body substances) or Category B (indirect contact with blood or body substances), check
with contact person for requirements.
