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Full-time (1.0 FTE), ongoing
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Parkville location with flexible, hybrid working
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$74k to $83k + salary packaging + super + five weeks annual leave
The Peter MacCallum Cancer Centre (Peter Mac) is a Victorian public health service and a world‑leading comprehensive cancer centre, dedicated to excellence across all spheres of clinical care, research and education. We are home to the largest cancer research enterprise in Australia and provide treatment to around 40,000 people with cancer each year. Welcoming staff from diverse backgrounds and experiences is integral to fostering innovation and compassion, and delivering the best possible cancer care for our patients.
About the team
The Division of Anaesthesia, Perioperative Medicine and Pain Medicine supports the safe and effective delivery of perioperative care across Peter Mac. The team includes anaesthesia, high acuity and pain medicine specialists, as well as multidisciplinary stakeholders across Surgical Oncology and hospital support services. Administration plays a critical role in enabling high‑quality patient care, coordinating complex workflows and supporting the day‑to‑day functioning of the division.
About the role
The Personal Assistant provides high‑level administrative support to the Director, Clinical Leads and staff within the Division of Anaesthesia, Perioperative Medicine and Pain Medicine. This role is responsible for coordinating a wide range of administrative functions including diary and inbox management, meeting support, recruitment coordination and workforce administration, as well as supporting patient‑related administrative processes.
A regular day will see you:
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Provide comprehensive administrative support including diary and email management, meeting coordination, minute taking and event support.
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Coordinate workforce administration including timesheets, leave management, rostering and onboarding processes.
Support recruitment activities in collaboration with People and Culture and Medical Workforce, including interview coordination and onboarding. -
Assist with patient‑related administrative processes including appointment coordination, clinic support and communication with patients and external providers.
About you
You are a highly organised and proactive Personal Assistant who thrives in a fast‑paced, complex environment. You bring strong attention to detail, excellent communication skills and a commitment to delivering high‑quality, customer‑focused support to both clinicians and patients.
You’ll bring with you:
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3–5 years’ experience in a Personal Assistant or administrative support role, ideally within a healthcare or hospital setting.
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Excellent organisational, planning and time management skills, with the ability to manage competing priorities.
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Strong communication skills, including a professional telephone manner and ability to engage with a wide range of stakeholders.
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Demonstrated commitment to customer service and patient‑centred care.
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Ability to work both independently and collaboratively as part of a team.
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Proficiency in Microsoft Office and experience working with administrative and clinical IT systems (e.g. iPM, EPIC, Teams).
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Experience with healthcare administration systems such as People Hub, FMIS (Oracle) or WeRoster is highly regarded.
Our benefit
We offer a range of benefits which support our people both personally and professionally, including:
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Up to $11,660 in salary packaging to increase your take‑home pay
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Discounted health insurance and eye care
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A comprehensive health and wellbeing program
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Public transport options at our doorstep and end of journey facilities for cyclists
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Onsite eateries and coffee shops, and inviting rooftop garden spaces
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Pathways for professional development and career progression
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Five weeks annual leave, 17.5% leave loading, monthly ADOs and purchased leave options
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Flexible, hybrid working arrangements
Inclusion and belonging
Peter Mac celebrates, values and supports a diverse and inclusive environment which reflects our vibrant community. We encourage applications from anyone identifying as Aboriginal and/or Torres Strait Islander. We also welcome anyone who identifies as LGBTQIA+, linguistically, culturally and/or gender diverse, people with disability, and people of any age.
Join us!
If you feel this role is right for you we warmly invite you to apply and encourage your early application. All appointments are made subject to a satisfactory police check and may require a valid Working with Children Check. Many staff are required to be vaccinated against, or demonstrate immunity to, COVID‑19, influenza, and a range of other diseases.
Should you need assistance or require any adjustments to fully participate in the application or interview process, you are welcome to reach out to the contact person listed. We acknowledge that not all applicants will meet the full list of selection criteria outlined, and where possible we will consider applications where relevant experience can apply.
For a confidential discussion about this role, please contact Erin Brennan, Operations Director for Surgery on 8559 7682 or
[email protected]
Application closing date: 11:59pm Sunday 14 June 2026
