Executive Assistant - Maternity Leave Cover Contract
7-months maternity leave contract | 20–25 hours per week | Karratha-based
Our Organisation
Empowering People In Communities (EPIC) offers personalised disability support and community services for clients and their families throughout the Pilbara and Goldfields regions.
At EPIC, we are driven by people. If we can empower our clients to live a more connected and full life by providing personalised support, then our hearts are full, and you may even see us doing a happy dance!
The Role
An exciting opportunity has become available for an experienced Executive Assistant to join EPIC on a 7-months part-time contract to provide maternity leave cover.
Based residentially in our Karratha office, this role will provide high-level administrative and executive support to the CEO and broader leadership team. This is a dynamic and varied position where strong organisation, communication and attention to detail will be essential.
This role is offered on a part-time basis, working approximately 20–25 hours per week, Monday to Friday, with an anticipated commencement date of late August 2026.
Key Responsibilities
In this role, you will:
- Manage and coordinate the CEO’s calendar, appointments and priorities.
- Act as a key point of contact for emails, calls and internal enquiries.
- Coordinate Board and Executive Management meetings, including scheduling, agenda preparation and supporting documentation.
- Prepare reports, presentations, correspondence and other documents on behalf of the CEO.
- Take accurate meeting minutes and distribute actions in a timely manner.
- Support follow-up on action items, deadlines and key organisational priorities.
- Liaise professionally with internal and external stakeholders.
- Assist with company travel arrangements, bookings and logistics.
- Maintain confidential administrative systems, filing processes and document control.
- Support general executive administration and projects as required.
About You
You are an organised and professional Executive Assistant, Personal Assistant or senior administrator who enjoys supporting a busy leader and keeping things on track.
You are confident managing competing priorities, communicating with different stakeholders and working with sensitive information. You take pride in producing accurate work and are comfortable using technology to support efficient administration.
To be successful in this role, you will have:
- Excellent communication skills, both written and verbal.
- Strong administration and organisational skills.
- High attention to detail and accuracy.
- Strong IT skills, including confidence using Microsoft Office programs.
- Good working knowledge of Excel.
- The ability to manage confidential information with discretion.
- A proactive and solutions-focused approach.
- The ability to work independently and follow through on tasks.
- A positive and professional attitude.
Experience in an Executive Assistant, Personal Assistant, Board support or senior administration role will be highly regarded.
The Benefits
For the right candidate, we offer:
- A part-time 6-month contract with consistent Monday to Friday hours.
- Salary based on experience and relevant Award classification.
- Salary packaging options up to $15,900 per year.
- A supportive and purpose-driven workplace.
- The opportunity to contribute to a community-focused organisation.
- Access to training and development opportunities.
How to Apply
Please send your CV and cover letter to [email protected].
Applicants are encouraged to address their availability, relevant experience and ability to work residentially in Karratha.
Shortlisting and interviews may commence as applications are received. To access the full position description or ask any further questions, please contact [email protected].
EPIC is an Equal Employment Opportunity provider and understands the importance of diversity and inclusion. We recognise that everyone has the right to an unbiased, safe and productive environment and to be treated with dignity and respect. We welcome applications from all people regardless of age, gender, ethnicity, cultural background, disability or sexual orientation. Aboriginal and Torres Strait Islander people are encouraged to apply.
Pay: $64,357.46 – $90,000.00 per year
Benefits:
- Extended annual leave
- Salary packaging
Work Location: In person
