JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
We are seeking an Executive Assistant to provide high-level administrative and business support a high performing team within JLL's Capital Markets division in Australia. This role requires exceptional organizational skills, discretion, and the ability to manage complex schedules and sensitive information across multiple stakeholders in a fast-paced commercial real estate environment.
What You'll Do:
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Provide comprehensive administrative support to the leader, managing complex calendars, coordinating meetings across multiple time zones, and handling confidential correspondence
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Prepare executives for meetings by compiling briefing materials, market updates, and client information
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Manage travel arrangements and logistics for domestic and international business trips
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Assist with capital markets transactions by organizing deal documentation and coordinating with legal and financial teams
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Prepare marketing materials, pitch books, and client presentations
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Plan and execute client events, investor meetings, and market briefings
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Maintain confidential filing systems, prepare reports and presentations, and manage contact databases across CRM systems
What We're Looking For:
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Previous high level executive assistant experience, preferably in financial services, real estate, or professional services environment
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Experience supporting C-level executives in a corporate setting strongly preferred
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Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
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Experience with CRM systems and database management
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Familiarity with presentation software and basic graphic design capabilities
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Strong typing skills and attention to detail in document preparation
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Exceptional organizational and time management abilities with capacity to prioritize multiple urgent tasks
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Strong written and verbal communication skills
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High level of discretion and ability to handle confidential information
You Are:
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A self-starter with strong initiative and problem-solving skills
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Detail-oriented and calm under pressure
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Committed to maintaining confidentiality and exercising sound judgment
What JLL Can Offer You:
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Recognition benefits
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Corporate discounts and offers
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'You' Days
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Health & Wellbeing programs
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Learning & Development platforms
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Mentorship from industry-leading professionals
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Paid time off for volunteer work
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Take advantage of workplace perks including complimentary barista coffee and iced beverages in a vibrant, collaborative workspace
As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace. This is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We support applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT+, people with disability and people of all age, religions and race. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.
Location:
On-site –Brisbane, QLD, Melbourne, VIC
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
