Administrative Assistant – General Property
The Role
We are seeking a proactive and enthusiastic Administrative Assistant to become part of our successful property team. This is a pivotal role within a friendly and highly regarded team, in which you will be supporting several busy lawyers to deliver excellent results for our clients. To make a great fit for this team you will be organised, enthusiastic, and take initiative. You will also enjoy working collaboratively with others in a busy corporate environment and take pride in providing top-level support to your authors.
Your responsibilities will include:
- Providing timely and accurate clerical and administrative support to authors involving:
- File management including opening and closing files and ongoing management of electronic files
- Undertaking statutory body searches
- Organising general and trust account transactions
- Monthly billing processes
- Diary management, coordination of meetings and travel and client correspondence
- Ensuring all legal time deadlines and client-time related service standards are achieved
- Prioritising work received from assigned authors to ensure the best outcome for the authors and clients
- Liaise with internal and external clients via telephone and email
- General administrative duties as required
Essential Experience:
- 1 - 3 years relevant experience
- Strong attention to detail, and skills in prioritisation and time management
- Confidence, flexibility and ability to take a proactive approach to work
- A team player mindset, and desire to work collaboratively with the existing team
- Ability to develop and foster excellent professional relationships internally and with clients
- Ability to work in a fast-paced environment with a high volume of work
Benefits:
- Expand your skills with a Property team that consistently achieves market recognition including rankings in Doyle’s Guide and Best Lawyers Australia and a finalist as the Property Team of the Year in the Australian Law Awards for 2024 and Best lawyers in 2026
- ‘5-star’ Employer of Choice 2025 by HRD Australia and Australasian Lawyer and 2025 Beaton Client Choice Award winners for ‘Best Australian Law Firm, Best Professional Services Firm, Most Innovative Law & Related Services Firm, and Most Trusted Law & Related Services Firm ($30m - $100m revenue)
- Employee Assistance Program (EAP) and wellbeing initiatives
- Wellness facilities and onsite classes (i.e. yoga and mindfulness)
- Flexible work arrangements
- Competitive salary and parental leave policy
- Salary continuance program
- Other benefits: purchased leave program (pre-tax), novated leasing, corporate medical discounts, networking and social events and much more!
About Cooper Grace Ward
Cooper Grace Ward is a leading independent law firm based in Brisbane. We are a full-service law firm providing a range of legal services to clients nationally and internationally. We are a vibrant, energetic, growing, and diverse team committed to supporting and developing our people to meet the changing needs of our clients. We take personal responsibility and pride in our work and have fun while we do it. We strive to be leaders in everything we do, and our impressive achievements can be viewed on our website.
Our workplace policies and strong values foster a safe and inclusive work environment. Cooper Grace Ward hires a diverse workforce, including people of all genders, ages, cultures, ethnicities, those who identify as Aboriginal or Torres Strait Islander, LGBTIQ+ and people with disabilities.
If this sounds like a team you would like to be a part of, and you value mutual respect, curiosity and excellence like we do then we would like to talk with you.
To be eligible to apply for this role you must be legally permitted to work in Australia.
