Senior Administrative Assistant, Women's Services

Barwon Health -
Geelong VIC

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Job Details

Permanent | Full-time
5 days ago

Benefits

Employee assistance program
Salary packaging

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Administrative experience
Working with Children Check
Communication skills

Full Job Description

Employment Type - Permanent Full Time

Hours per fortnight - 80

Job Category - Administration - Administration Assistant

Req Id - 8698

Build your career with Victoria’s largest regional health service
Join a supportive, high-performing team making a real community impact
Fantastic permanent full-time role | 80 hours per fortnight | ADOs | five weeks leave(pro-rata) & salary packaging benefits

About the role

The Women’s Services Senior Administrative Assistant plays a crucial role in facilitating the smooth running of the Women’s Services Department, through the coordination of the Obstetrics & Gynaecology Consultant workforce, supporting the O&G junior medical workforce of doctors in training, and collaborating with a wide range of stakeholders. The role works closely with the Director and Deputy Director of Women’s Services, providing exceptional administrative assistance, supporting the operational management of the department and improving workflow processes. They also work collaboratively with the Executive Assistant, Women’s, Children’s and Families Directorate in facilitating the activities and smooth running of the Directorate.

Key responsibilities

Coordinate Obstetrics & Gynaecology consultant rostering, leave management, timesheets and workforce communications to ensure smooth service delivery
Provide high-level administrative and executive support, including diary management, meeting coordination, agenda preparation, minute taking and follow-up actions
Support medical workforce recruitment, onboarding and ongoing administration for senior and junior medical staff across Women’s Services
Maintain accurate records, rosters, trackers, intranet content and departmental systems while supporting quality, compliance and operational activities

What we’re looking for

Extensive administrative experience working in a related field
Highly skilled in the MS Office suite of products to produce a range of high-quality documents, particularly Microsoft Excel, Word and Outlook.
Demonstrated experience coordinating workforce rosters is preferred OR proven experience managing complex schedules.
Proven ability to manage tight deadlines and timeframes under pressure along with the capability to prioritise urgent tasks.
Highly organised and flexible work ethic, with high attention to detail
Ability to confidently and professionally liaise with senior and junior medical staff
Proven ability to pro-actively identify and solve problems and issues, exercising initiative and sound judgement
Experience in arranging and providing high level support for meetings, conferences and functions
Highly developed verbal and written communication skills

Position Description

Please note Barwon Health will only contact you via our official email and never use unconventional means, such as text messaging or other services.

Barwon Health staff benefits

Excellent working conditions and a strong sense of job satisfaction

A vibrant staff wellbeing program and access to our 24/7 Employee Assistance Program

Extensive professional development opportunities

Attractive salary packaging benefits

Living expenses capped at $9,010

Meals and entertainment capped at $2,650

For more information about working at Barwon Health, please click here

Diversity and inclusion

Barwon Health is an inclusive and welcoming employer, committed to reflecting the diverse communities we serve. We value and celebrate people of all genders, sexual orientations, cultural backgrounds, faiths, abilities, family structures, and identities, and encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, culturally and linguistically diverse communities, and members of the LGBTIQA+ community.

Child safety

We are strongly committed to the safety and wellbeing of all children and young people. Click here for further information on the Victorian Government’s Child Safe Standards

Additional information

If you need adjustments to participate in the recruitment process, please contact us at [email protected]

All appointments are subject to:

Satisfactory Police Record Check

Immunisation Status Clearance

Working with Children Check (if applicable)

To apply, you will need a resume and a tailored cover letter outlining your skills, experience, and suitability for the position in line with the requirements of the position description. Please note: We do not accept resumes via email.

Contact person: Kahlia Hurd
Email: [email protected]

Application closing date: 17 July 2026

Internal applicants:
If you are currently employed at Barwon Health, please ensure you sign in via the employee login on the external careers page or access the careers page through One Point (intranet) before applying.

Shortlisting may commence prior to the closing date - early applications are encouraged.

Barwon Health does not accept unsolicited resumes from recruitment agencies. Candidates must apply directly through the official recruitment portal.

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