- Full time, ongoing position
- Parkville location, with hybrid working
- $92,856 - $102,653 (pro-rata for part time) + salary packaging + super + 5 weeks annual leave
The Royal Women’s Hospital is one of Australia’s oldest and most distinguished tertiary hospitals dedicated to improving the health and wellbeing of women and newborns, offering specialised services within maternity, neonatal and women’s health. Our goal is to be the best place to work, learn and contribute, and to provide exceptional experiences for our patients and consumers.
About the team
The Executive Team is the powerhouse behind the Women's, leading the way with both functional and clinical expertise. And right beside them? The Executive Support Team—the ultimate partners! We keep things running smoothly by taking on everything from business admin to looking at the big picture and making sense of all the details.
About the role
As a Senior Executive Assistant you will provide high-level executive, administrative and operational support to the Executive Director, enabling effective management of priorities, communications, meetings, stakeholder relationships and key deliverables. You will act as a trusted point of coordination, the role supports the Executive Director to focus on strategic leadership by proactively managing workflow, information and emerging issues.
A regular day will see you:
- Proactively managing the Executive Director’s diary, correspondence, meetings, travel and competing priorities.
- Drafting, coordinating and reviewing reports, briefings, correspondence, presentations, meeting papers and other key documents.
- Liaising with internal and external stakeholders to coordinate requests, actions, deadlines and information flow.
- Supporting meeting processes, issue resolution, people-related administration, expenses and other operational requirements.
About you
You are highly organised, proactive and professional, with the ability to exercise judgement, discretion and initiative in a complex and fast-paced environment. You build strong working relationships, communicate confidently and are comfortable managing competing priorities while maintaining accuracy, confidentiality and attention to detail.
You’ll bring with you:
- Demonstrated experience providing high-level executive, administrative or secretarial support to a senior leader or executive.
- Highly developed organisational and time management skills, with the ability to manage competing priorities, deadlines and complex workflows.
- Strong written and verbal communication skills, including the ability to draft, edit and coordinate correspondence, briefings, reports, presentations and meeting materials.
- A knack for building productive relationships, with the ability to professionally represent the organisation while navigating the complexities of a healthcare and government environment.
- Sound judgement, discretion and confidentiality when managing sensitive information, emerging issues and executive-level priorities.
- Strong attention to detail and proficiency in coordinating diaries, meetings, documentation, travel, expenses and administrative processes.
Our benefits
At the Women’s you will enjoy a culture that is collaborative, supportive and passionate about learning. We have a strong sense of purpose, and engage in meaningful work every day. We offer our people a range of rewarding benefits, including:
- Up to $11,660 in salary packaging benefits, for living expenses, meals and holiday accommodation
- A suite of wellness initiatives designed to support you, including discounted financial, lifestyle and health options, and a comprehensive wellbeing program
- Public transport options at our doorstep and end of trip facilities for cyclists
- Onsite post office, eateries, retail stores
- Breastfeeding and pumping rooms, and a range of daycare centres nearby
- Mentoring, learning and career development opportunities
- Five weeks annual leave, 17.5% leave loading, monthly ADO’s and purchased leave options
- Hybrid working arrangements
Inclusion and belonging
The Women’s celebrates, values and supports a diverse and inclusive environment which reflects our vibrant community. We encourage applications from anyone identifying as Aboriginal and/or Torres Strait Islander. We also welcome anyone who identifies as LGBTQIA+, linguistically, culturally and/or gender diverse, people with disability, and people of any age to apply for our roles. We are committed to gender equity principles, and our people have an awareness of and sensitive approach to violence against women and family violence matters. We are proudly Breastfeeding Association accredited and, as a child safe organisation, have a strong commitment to child safety and wellbeing.
Join us!
If you feel this role is right for you we warmly invite you to apply, and encourage your early application. All appointments are made subject to a satisfactory Nationally Coordinated Criminal History Check (NCCHC) and a valid Working with Children Check. Clinical staff are required to be vaccinated against, or demonstrate immunity to, COVID-19, influenza, and a range of other diseases.
Should you need assistance or require any adjustments or accommodations to fully participate in the application or interview process, or if you require an accessible copy of the position description, you are most welcome to reach out to the contact person listed. We acknowledge that not all applicants will meet the full list of selection criteria outlined, and wherever possible we will consider applications where relevant experience can apply.
For a confidential discussion, please contact Veronica Matthews on (03) 8345 2005 or [email protected].
Application closing date: 19 July 2026
