Just Seal, a small and growing Joint Sealing business, is seeking a reliable and organised Office Manager to join our team on a full-time basis.
Position Details
- Full-time, permanent position
- 38 hours per week
- Salary: $79,500 – $85,000 per annum plus superannuation
- Location: Gold Coast.
About the Role
The Office Manager will be responsible for overseeing the day-to-day administrative operations of the business and supporting the coordination of Joint Sealing projects and client services.
Key Responsibilities
- Planning, organising and coordinating the day-to-day operations of the office to ensure efficient administrative systems and business processes.
- Developing, implementing and maintaining office policies, administrative procedures and record management systems.
- Coordinating work schedules, job bookings, client appointments and administrative support for Joint Sealing projects.
- Maintaining office records, client files, contracts and compliance documentation in accordance with business and regulatory requirements.
- Monitoring office expenditure, processing invoices, reconciling accounts, and liaising with external accountants regarding financial administration.
- Assisting with budget monitoring, purchasing office supplies and maintaining inventory of administrative resources.
- Acting as the primary point of contact for clients, suppliers, contractors and other external stakeholders, responding to enquiries and coordinating communications.
- Coordinating the flow of information between office staff and on-site joint sealing teams to ensure projects are delivered efficiently.
- Reviewing and improving administrative systems and office workflows to enhance productivity and operational efficiency.
- Supervising administrative activities, allocating office tasks and ensuring deadlines and service standards are met.
- Preparing business correspondence, reports and management documentation as required.
- Ensuring compliance with workplace policies, record-keeping obligations and relevant legislative requirements.
Skills and Experience
Qualifications:
- Diploma in Business Administration or equivalent experience
Experience:
- Minimum 1–2 years’ experience in an office administration or office management role
- Experience in the construction, trades or joint sealing industry is preferred
Skills:
- Strong organisational and time management skills
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite and accounting software (e.g. Xero)
- Ability to multitask and work independently in a small business environment
- Professional and reliable approach when dealing with clients, suppliers and staff
Additional Information
Preference will be given to candidates who demonstrate the ability to manage multiple tasks, show initiative, and contribute positively to a small team environment.
Pay: $79,500.00 – $85,000.00 per year
Benefits:
- Employee discount
- Professional development assistance
- Referral program
Work Location: In person
