Office Administrator
About the Role
We are seeking a highly organised and proactive Office Administrator to support the day-to-day operations of our busy office. This role is ideal for someone who takes pride in maintaining an efficient workplace, and has excellent communication and organisational skills.
Key Responsibilities
- Open the office each morning and secure the premises at the end of the day.
- Answer and direct incoming phone calls in a professional and courteous manner.
- Monitor and prioritise incoming job opportunities, enquiries, and correspondence.
- Obtain and manage required documentation from subcontractors, including licences, insurances, and compliance records.
- Follow up and chase outstanding quotations from suppliers and subcontractors.
- Provide administrative support to Directors and project teams as required.
- Prepare tea, coffee, and refreshments for Directors and visitors.
- Coordinate office cleaning services and ensure the office remains presentable and well-maintained.
- Manage office supplies and place orders for stationery, kitchen supplies, and other office necessities.
- Maintain accurate records and filing systems.
- Assist with general office administration and ad hoc tasks as required.
Skills and Experience
- Previous experience in an administrative, office support, or receptionist role.
- Excellent verbal and written communication skills.
- Strong organisational skills with the ability to prioritise multiple tasks.
- Professional presentation and a positive attitude.
- High attention to detail and ability to work independently.
- Proficiency in Microsoft Office (Outlook, Word, Excel).
- Experience within the construction, building, or trade industry would be advantageous but not essential.
What We Offer
- Supportive and friendly team environment.
- Stable, long-term opportunity.
- Variety in daily tasks and responsibilities.
- Opportunity to play a key role in the smooth operation of the business.
If you are a motivated and dependable individual who enjoys keeping an office running efficiently, we would love to hear from you.
Pay: $49,900.00 – $86,815.70 per year
Work Location: In person
