Procurement Officer — Job Description
Summary
- Manage day-to-day procurement activities to ensure timely, compliant, and cost-effective sourcing of goods and services that support operations and projects.
Key responsibilities
- Procurement execution: Raise and manage purchase orders, process requisitions, obtain approvals, and ensure accurate order documentation.
- Supplier sourcing & quotations: Solicit quotes, evaluate vendors, conduct RFQs/RFPs for routine and low-to-medium value purchases.
- Contract & purchase management: Administer purchase agreements and standard supplier terms; process change orders and maintain contract records.
- Supplier relationship: Communicate with vendors to confirm lead times, delivery schedules, resolve discrepancies, and escalate issues.
- Expediting & delivery tracking: Monitor order status, chase overdue deliveries, coordinate with logistics/warehouse for receipt and inspection.
- Invoice matching & payment support: Match invoices with POs and goods receipts, flag discrepancies for AP, and support invoice approvals.
- Inventory support: Monitor stock levels, raise replenishment orders, and support cycle counts and stock reconciliations.
- Compliance & documentation: Ensure procurement follows company policies and audit requirements; maintain procurement records and supplier documentation.
- Cost control & reporting: Track spend against budgets, support cost-saving initiatives, and prepare procurement status reports and KPIs.
- Systems & process improvement: Use ERP/procurement systems (e.g., SAP, Oracle, NetSuite), maintain data accuracy, and help streamline procurement workflows.
- Cross-functional coordination: Liaise with operations, finance, stores, and project teams to clarify requirements and resolve procurement-related issues.
Qualifications & skills
- Diploma/degree in Business, Supply Chain, Logistics, or equivalent experience.
- Typically 2–5 years procurement, purchasing, or supply-chain experience (adjustable by seniority).
- Experience with ERP/procurement systems (SAP, Oracle, Coupa, NetSuite) and strong Excel skills.
- Good negotiation, communication, and vendor-management skills.
- Attention to detail, organisation, and ability to prioritise competing requests.
- Basic understanding of inventory management, lead times, incoterms, and shipping documentation.
- Familiarity with purchase-to-pay processes and invoice reconciliation.
- Certifications (CIPS, APICS) advantageous but not required.
Performance metrics
- PO cycle time (requisition to PO).
- On-time delivery rate and supplier performance.
- Invoice matching and reconciliation time.
- Purchase order accuracy and number of procurement-related exceptions.
- Cost savings identified and adherence to budgets.
Pay: $4,893.35 – $6,583.92 per month
Benefits:
- Dental insurance
- Life insurance
- Salary packaging
Work Location: In person
