Job description
Agency Department of Education Work unit Inclusion and Engagement Services
Job title Executive Officer Designation Administrative Officer 7
Job type Full time Duration Fixed for 2 years
Salary $120,877 - $130,039 Location Darwin
Position number 44173 RTF 263324 Closing 31/08/2026
Contact officer Lee-Anne Shone, Executive Officer Teaching and Learning Services on 08 8944 9218 or lee-
[email protected]
About the agency https://education.nt.gov.au/
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=263324
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR
TERTIARY QUALIFICATIONS.
Information for applicants – inclusion and diversity
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people
with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please
discuss this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE
website.
Primary objective
To provide a high level of administrative and secretarial support to the division head and senior executives.
Context statement
All divisions within the department are responsible for providing support, strategic and operational advice to assist the organisation to
improve its performance and deliver quality education services across the Northern Territory.
Key duties and responsibilities
1. Provide high level executive administrative and secretarial support to senior executives within the department.
2. Processing correspondence, maintaining records using TRM, initiating follow-up action to ensure deadlines are met, handling
telephone inquiries, scheduling appointments and meetings, compiling and distributing meeting papers, making travel arrangements
and welcoming visitors to senior executive meetings.
3. Research and prepare high level confidential and sensitive briefings, submissions, reports and correspondence.
4. Liaise effectively and discreetly with all levels of staff within the department, and with external stakeholders.
5. Build and sustain collaborative relationships and with a variety of stakeholders including the Chief Executive, senior departmental
staff members, other government agencies and external stakeholders.
6. Lead and support a small team of senior support staff by providing coaching and mentoring, while fostering a culture of
collaboration, innovation, and continuous improvement.
Selection criteria
Essential
1. Proven successful experience working for a senior executive demonstrating the ability to communicate effectively at all levels
including with the senior executives.
2. Proven experience of high level interpersonal, oral and written communication skills.
3. Politically astute with proven capability to operate effectively in a politically sensitive environment while maintaining high standards
of professionalism, ethics, departmental values and accountability.
4. Knowledge and understanding of government and ministerial protocols and procedures including standard formatting of
correspondence.
5. Demonstrated organisational and time management skills with the capacity to prioritise and meet competing deadlines and work
under pressure while maintaining quality of end product.
6. Proven ability to develop, maintain, apply and provide advice on procedures for administrative processes such as procurement,
credit card management, travel arrangements and records management.
7. Extensive knowledge in computer systems including word processing, spreadsheets and email.
8. Ability to work effectively in a collaborative and agile team, demonstrating ability to achieve outcomes using problem solving and
influencing skills.
9. Ability to perform to a high standard with personal resilience, reliability, integrity, accountability.
10. Ability to implement robust monitoring and evaluation systems to identify areas for continuing improvement.
11. Demonstrated ability to interact effectively with people from diverse cultures and backgrounds.
Desirable
1. Bachelor level or post-graduate qualification in a relevant discipline.
2. Knowledge and understanding of government and departmental processes including preparing high level reports, discussion papers
and correspondence including Ministerial and executive briefings.
3. Contemporary knowledge of relevant legislation, policies and procedures.
4. Knowledge the strategic directions and objectives of the Department of Education and Northern Territory Government.
Further information
The recommended applicant will be required to hold a current Working with Children Clearance notice or the ability to obtain prior to
commencement and undergo a criminal history check (a criminal history will not exclude an applicant from this position unless it is a
relevant criminal history).
