Are you ready to step into a role where your work truly matters? Join a highly reputable, family-run fit-out and refurbishment company delivering projects across offices, healthcare, hospitality, and industrial spaces — and make your mark on projects that everyone notices.
We’re entering a major growth phase, and we want a driven, proactive Contract Administrator who thrives on responsibility, loves problem-solving, and isn’t afraid to take ownership of multiple projects. Here, you won’t be a cog in the machine — you’ll be at the heart of what makes projects succeed.
Why Work With Us:
- Visible impact: Your contributions are recognised and rewarded — you’ll see the results of your work every day.
- Diverse & challenging projects: From office fit-outs to medical facilities and industrial upgrades — no two jobs are the same.
- Autonomy & responsibility: Take charge of contracts, budgets, and procurement while supporting teams to deliver their best work.
- Supportive, ambitious culture: Small team, close-knit environment — directors are involved, respect your expertise, and high performers get noticed.
- Career growth: Learn across multiple sectors, sharpen your skills, and accelerate your career.
Responsibilities:
- Prepare, review and interpret contract terms and conditions for head contracts, subcontracts, supply agreements and professional services agreements.
- Create clear and accurate scopes of work for subcontractors using drawings, specifications and contract documents.
- Maintain accurate contract documentation, registers, correspondence and compliance records throughout the project lifecycle.
- Support procurement activities, including scope development, tendering, evaluation, agreement preparation and ensuring compliance with company procedures and head contract requirements.
- Administer subcontractor and supplier agreements, including assessing variations, delay/EOT claims, back charges and ensuring ongoing contractual compliance.
- Ensure subcontractor obligations are met prior to payment, including insurances, securities, reporting requirements and other compliance documentation.
- Monitor project costs, progress and financial performance, including forecasting, cost reporting, variance analysis and maintaining financial summaries.
- Assist with preparation of payment claims, variations, payment schedules and contract‑related financial documentation.
- Establish and maintain contract management controls such as variation registers, procurement registers and compliance tracking tools.
- Keep multiple concurrent projects (typically 1–5 at varying stages) organised, on schedule and compliant with contractual and regulatory requirements.
- Participate in project meetings and provide commercial and contractual advice to the Project Team.
- Support the development and continuous improvement of commercial and contractual systems, processes and project strategies under the direction of the Commercial/Contract Manager.
What Success Looks Like:
- Projects run efficiently and exceed client expectations.
- Teams under your coordination perform at their best.
- Contracts and documentation are accurate, complete, and proactive.
- You’re seen as a trusted, professional point of contact by clients and subcontractors.
What We’re Looking For:
- 2+ years’ experience as a Contract Administrator in fit-out/construction projects and, or a related role;
- Strong understanding of drawings (architectural, structural and services) with the ability to turn them into actionable tasks.
- Knowledge and experience with managing Head contract and sub-contractors’ contracts
- Proficient in Excel; experience with Procore and Microsoft Project a plus.
- Excellent communication, organisation, and problem-solving skills.
- University degree in Construction, Engineering, or studies in a related field is a plus but not essential.
- Hungry, ambitious, and ready to make a visible impact.
If you’re looking to take ownership, learn from diverse projects, and grow within a company that rewards high performance, we want to hear from you.
PLEASE NOTE: For your CV to be considered, please include the following information:
1. Desired salary
2. Availability, including any notice periods you need to provide to your current employer
3. Only CVs with relevant experience will be considered
Apply today and take your career in construction to the next level.
Job Type: Full-time
Pay: $100,000.00 – $130,000.00 per year
Work Location: In person
