We are seeking a proactive and organised Administration Officer to provide administrative support to our HR and Operations teams.
This role is responsible for ensuring the smooth day-to-day operation of the office through effective administration, record management, data entry, and employee support functions.
Key Responsibilities
Process and maintain employee timesheets accurately and in a timely manner.
- Manage incoming phone calls and direct enquiries to the appropriate personnel.
- Monitor and respond to general email enquiries.
- Perform data entry and maintain accurate records across company systems.
- Maintain employee, project, and company documentation in accordance with record-keeping requirements.
- Assist with the preparation and processing of customer invoicing.
- Coordinate and manage employee travel and accommodation bookings.
- Support onboarding, training, and other workforce administration activities as required.
- Maintain filing systems and ensure confidentiality of sensitive information.
- Undertake other administrative duties as required to support business operations.
Skills & Experience
Previous experience in an administration or office support role.
- Experience assisting with invoicing, accounts administration, or general finance functions.
- Strong organisational skills with excellent attention to detail.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent verbal and written communication skills.
- Ability to manage multiple tasks and meet deadlines.
- Experience within the construction, manufacturing, or trades industry is desirable but not essential.
Desirable Qualifications
The following qualifications and experience are desirable, but not essential:
- Certificate III or IV in Business Administration, Business, Human Resources, or a related field.
- Current driver's licence.
Key Attributes
We are looking for a candidate who demonstrates the following attributes:
- Professional and friendly communication skills.
- Proactive approach with a willingness to take initiative.
- Strong problem-solving skills and ability to think independently.
- Reliable, punctual, and dependable.
- Adaptable and able to work in a fast-paced environment.
- Positive attitude with a strong team-oriented mindset.
- Ability to manage multiple tasks and priorities effectively.
- Commitment to providing excellent internal and external customer service.
- Strong work ethic and willingness to assist across various business functions as required.
Applications
Please submit your resume as part of your application or email through to [email protected].
Pay: From $35.00 per hour
Work Location: In person
