- Based at our Melbourne, Burwood Campus with 1 hybrid day
- Full-time & Continuing
- $86,744 - $97,290 (HEW 5) + 17% Superannuation
Join our Major Events and Visits team and play a pivotal role in driving the planning, coordination, and delivery of the university’s events. As our Officer, Events, you’ll provide administrative and logistical support to a diverse range of events from VIP visits, public orations, cultural festivals, industry expos and faculty and partnership events. You’ll engage with a wide range of stakeholders while making sure every detail runs seamlessly. If you’re highly organised, proactive and love being part of a team that showcases the university at its best, this role is for you.
Why work with us?
At Deakin, we offer more than just a job - we offer a lifestyle. Across our campuses in Geelong, Melbourne, and regional Victoria, you’ll find everything you need to thrive: on-site childcare, gyms, medical centres, cafes, accessible public transport, and convenient parking. Enjoy flexible working arrangements that support your work-life balance, generous leave entitlements including extended parental leave and the option to purchase additional time off, plus a wide range of staff discounts on travel and more. Our health and wellbeing services, ongoing professional development opportunities, and inclusive, supportive culture make Deakin a place where you can grow - whether you're working remotely or immersed in the vibrant energy of campus life.
Reporting to the Specialist, Major Events and Visits, the Officer, Events will:
- Assist in the planning and execution of university events by supporting the development of event materials, including invitations, agendas, and running sheets.
- Coordinate logistics for events, including venue arrangements, catering, and transportation, ensuring all elements are in place for successful execution.
- Provide administrative support during events, including assisting with on-the-ground operations and resolving any immediate issues that arise.
- Maintain accurate event documentation, track engagement activity, and update event-related records.
- Assist in liaising with internal and external stakeholders to ensure smooth event operations and the university's brand is upheld.
- Undertake corporate events data management within the Events Management database including reporting, processes and procedures and identifying and tracking high level corporate events/engagement activity with external stakeholders.
- Coordinate management of contractors and compliance via the Link Safe portal.
- Provide administrational support for users across the University for the eventing platform, Eventbrite (training provided).
To be successful, you’ll have:
- Completion of a Degree without subsequent relevant work experience; or
- Completion of an Associate Diploma and at least two years subsequent relevant work experience; or
- An equivalent combination of relevant experience and/or education/training in event management/public relations/marketing or a related field.
- Proven experience performing administrative duties and event management.
- Excellent written communication and documentation skills, with high attention to detail
- A proactive mindset with the ability to anticipate needs and solve problems on the go
- Valid Victorian Driver’s License and willingness to travel between Deakin campuses
- Willingness and ability to undertake light manual handling tasks (e.g. lifting/carrying event materials)
Here's how to apply:
Please submit your updated resume and a short cover letter outlining your skills and experience.
For a confidential discussion regarding this role, please contact Megan Sulzberger (Specialist, Major Events and Visits) on [email protected]
Applications for this position close on Monday 27 July at 11.55PM
Are You Ready?
Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community. We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.
We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders.
Pre-employment safety and suitability checks: In accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence, appointment to this role is subject to successful completion of relevant pre-employment checks, including Working With Children Checks and candidate gender-based violence declarations. Candidates may be asked to declare whether they have been investigated for an allegation of Gender‑based Violence, or determined to have engaged in conduct that constitutes Gender‑based Violence during the course of their previous employment, or otherwise in a legal process. A declaration is not required from individuals who have experienced gender‑based violence. A ‘Yes’ response does not automatically exclude a candidate from employment, and any information provided will be treated confidentially and considered only for relevance to the role and the University’s safety obligations.
