Job Title: Office Manager
Location: Spraywayz Linemarking Hervey Bay
Employment Type: Full-Time
About Us
We are a growing line marking company delivering high-quality pavement marking, road safety, and surface preparation services across commercial, industrial, and government sectors. We are committed to operational excellence, safety, and continuous improvement, and we maintain certified management systems to support our business objectives.
About the Role
We are seeking an experienced and highly organized Office Manager to oversee the day-to-day administration of our business while managing and conducting internal ISO audits. This role is ideal for someone who thrives in a fast-paced environment, has strong attention to detail, and is passionate about maintaining quality, safety, and compliance standards.
Key Responsibilities
Office Management
- Manage daily office operations and administrative functions.
- Coordinate schedules, meetings, and company communications.
- Maintain company records, databases, and filing systems.
- Support payroll, invoicing, accounts administration, and purchasing activities.
- Assist management with reporting, documentation, and business processes.
- Liaise with clients, suppliers, subcontractors, and regulatory authorities.
ISO Compliance & Auditing
- Coordinate and maintain the company's ISO management systems.
- Plan, conduct, and document internal audits for ISO standards (e.g., ISO 9001, ISO 14001, ISO 45001).
- Monitor corrective and preventive actions and ensure timely close-out.
- Prepare documentation and evidence for external certification audits.
- Maintain policies, procedures, registers, and compliance records.
- Identify opportunities for continuous improvement across business operations.
- Support management reviews and compliance reporting.
Health, Safety & Quality
- Assist in maintaining workplace health and safety systems.
- Monitor compliance with company policies and industry regulations.
- Support incident investigations and corrective action implementation.
- Promote a culture of quality, safety, and continuous improvement.
Skills & Experience
- Previous experience in an Office Manager role.
- Experience conducting internal ISO audits and managing ISO-certified systems.
- Knowledge of ISO 9001, ISO 14001, and/or ISO 45001 standards.
- Strong administrative and organizational skills.
- Excellent written and verbal communication abilities.
- High attention to detail and strong problem-solving skills.
- Proficiency in Microsoft Office Suite and business management software and Xero.
- Ability to work independently and manage multiple priorities.
Desirable Qualifications
- Experience in construction, civil works, road maintenance, or line marking industries.
- Certificate or Diploma in Business Administration, Quality Management, WHS, or related field highly desirable.
What We Offer
- Competitive pay rates.
- Stable, long-term employment with a growing company.
- Supportive and collaborative team environment.
- Training from the current office manager to assist with a smooth transition
To apply Please send current CV/Resume and cover letter through to [email protected]
Pay: $65,000.00 – $75,000.00 per year
Work Location: In person
