- Provide high level executive and administrative support.
- Fixed term, Full time opportunity (Parental Leave backfill until 3 June 2027).
- VPS grade 4 - Salary plus superannuation.
The Department of Justice and Community Safety is seeking an Executive Assistant to provide support within Aboriginal Policy, Treaty and Truth.
This is a prioritised role for Aboriginal and/or Torres Strait Islander peoples, who will be given priority consideration as per the special measures provision of the Equal Opportunity Act 2010.
About the Business Unit
Aboriginal Justice Group drives systemic change in the justice system, to achieve improved outcomes for Aboriginal Victorians. We work in partnership with Victorian Aboriginal communities and are guided by principles of Aboriginal self-determination.
We lead the implementation of the Aboriginal Justice Agreement and community partnerships, support the development of policy and legislation impacting Aboriginal Victorians, deliver the Stolen Generations Reparations Package, implement the department's Aboriginal Workforce Strategy, administer funding for Aboriginal community led program delivery and lead the department's engagement with the Victorian Treaty processes.
The Aboriginal Policy, Treaty and Workforce division drives structural, systemic, and cultural transformation across the Department to improve justice outcomes for Aboriginal Victorians.
The division is made up of the Aboriginal Justice Policy Reform and Aboriginal Workforce units. Aboriginal Justice Policy Reform leads Aboriginal Justice Group's law and policy reform agenda supporting government to consider the impact on, and work with, Aboriginal communities in the development of policy and legislation that impacts them. The Aboriginal Workforce Unit supports the department's commitment to a culturally safe and responsive workplace by driving the Aboriginal Workforce Strategy 2024-2027, investing in the growth of Aboriginal staff and students, and systematically elevating cultural capability across the broader workforce.
About the role:
The Executive Assistant reports to the Director, Aboriginal Policy, Treaty and Workforce, and will provide high level executive and administrative support to this position and the Deputy Secretary Aboriginal Justice, and their associated business units.
Responsibilities include a wide range of executive and business support tasks and ensuring that competing priorities are delivered in an organised, professional and consistent manner. Duties include email and calendar management, supporting internal and external meetings and events with stakeholders, tracking correspondence and briefings, managing travel, and processing invoicing and payments.
Some of your responsibilities will include:
- Provide executive support to nominated executives and their business units.
- Provide administrative and project support for workshops, staff meetings, events and in-house communications as required, including the coordination and distribution of meeting papers and the preparation of meeting agendas and minutes.
- Work collaboratively with other executive and business support staff to meet business priorities.
About you
To be successful in this role, you will have:
- Demonstrated knowledge and understanding of Aboriginal communities, society and culture, and the issues impacting them.
- Demonstrated ability to communicate sensitively and work effectively with Victorian Aboriginal communities.
- Demonstrated experience supporting business processes, including financial and human resources to support effective workgroup operations,
- Demonstrated ability to use the Microsoft office suite including SharePoint electronic records management system or similar and/or ability to rapidly learn new software tools.
Aboriginal applicants are welcome to utilise support from the Aboriginal Recruitment Team throughout the recruitment process and are encouraged to contact [email protected]if they would like cultural support and guidance through the application process.
For more information regarding Aboriginal employment and our Aboriginal Workforce Unit, please visit: Aboriginal employment | Department of Justice and Community Safety Victoria
To learn more about this role before applying, please read the attached position description.
How to Apply
For Aboriginal Designated and Prioritised positions, a Certificate of Aboriginality (CoA) will be required prior to an offer of employment being made.
Please click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.
The successful candidate will be required to undergo pre-employment checks which may include a Nationally Coordinated Criminal History Check (NCCHC) and misconduct screening.
If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.
IMPORTANT INFORMATION:
CHILD SAFE STATEMENT OF COMMITMENT:
The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.
