Sunwize specialises in the design, manufacture, and installation of aluminium, steel, and architectural glazing systems. We work closely with builders, architects, developers, and homeowners to deliver high-quality glazing solutions across a diverse range of projects.
We are seeking a highly organised and proactive Office Administrator to support our management team and assist with the day-to-day operations of our growing business. This is an excellent opportunity for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in keeping a business running efficiently.
Key Responsibilities
- Communication Management: Answering phone calls, emails, and managing correspondence; welcoming and directing visitors; serving as a point of contact for employees and clients.
- Scheduling and Coordination: Organizing meetings, appointments, and events; managing calendars for staff and executives; coordinating internal and external communications.
- Record Keeping and Data Management: Maintaining accurate records, filing systems, and databases; handling invoices, contracts, and employee documentation.
- Financial and Office Support: Assisting with bookkeeping, budgeting, payroll, and petty cash; monitoring office supplies and equipment maintenance; ordering materials and managing vendor accounts.
- Human Resources Assistance: Supporting recruitment, onboarding, training, and employee benefits administration; ensuring compliance with workplace policies.
- Operational Efficiency: Developing and implementing systems to improve administrative workflows; ensuring adherence to company policies and safety standards.
- Admin Assistance: Providing administrative support to the Director and management team; managing calendars, appointments, meetings, and travel arrangements; preparing correspondence, reports, presentations, and business documentation.
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About You
The ideal candidate will possess:
Essential
- Previous experience in an Office Administrator, Executive Assistant, Project Administrator, or similar role.
- Excellent written and verbal communication skills.
- High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Strong organisational and time management skills.
- Ability to work independently and prioritise competing tasks.
- Professional presentation and customer service skills.
- High level of accuracy and attention to detail.
- Current Australian driver's licence.
Desirable
- Experience within the construction, glazing, manufacturing, engineering, or building industries.
- Experience with Xero, MYOB, SimPRO, or similar business software.
- Understanding of construction contracts and project administration.
- Knowledge of workplace health and safety documentation.
Pay: $65,000.00 – $80,000.00 per year
Ability to commute/relocate:
- Bayswater VIC: Reliably commute or planning to relocate before starting work (Required)
Language:
Work Location: In person
