Projects and Operations Support Coordinator
0.6 FTE | Ongoing
This role offers flexibility around working days and hours, with an expectation that Tuesdays are worked on-site at our Kew campus.
An exciting opportunity exists for a highly organised and proactive Projects and Operations Support Coordinator to join MLC’s Information Technology Strategy & Services (ITSS) team. Reporting to the Chief Information Officer, this role provides operational, administrative and project coordination support across the department.
You will play a key role in supporting project delivery and departmental operations through financial administration, governance reporting, stakeholder communication, meeting coordination and project documentation. This is an ideal opportunity for someone who enjoys working across multiple priorities, building strong relationships and contributing to the successful delivery of technology and business initiatives across the College.
Some of your primary duties and responsibilities will include:
- Monitor departmental budgets, process invoices and track expenditure.
- Coordinate supplier and vendor payments in partnership with Finance.
- Schedule project meetings and workshops, including agenda preparation and minute taking.
- Maintain accurate project documentation and filing systems.
- Track project actions and follow up outstanding items.
- Support the identification and monitoring of project risks and issues.
- Assist with the collection, analysis and presentation of project data and performance metrics.
- Contribute to annual planning, project prioritisation and operational review processes.
- Prepare project status reports, financial tracking updates and milestone reporting.
- Support project governance and assurance activities.
- Coordinate stakeholder communications and project updates.
- Assist with change management and stakeholder engagement activities.
- Build strong relationships with internal and external stakeholders.
- Support cross-functional collaboration across the College.
- Undertake project coordination activities and special projects as required.
The School
MLC is a leading independent girls' day and boarding school in the inner east of Melbourne. Our unmatched breadth of learning and wellbeing experiences and environments inspires and supports MLC students to find and nurture their individual interests and talents and achieve their best.
Known for our commitment to excellence and innovation in education, combined with the breadth of our curriculum, co-curricular programs, wellbeing offerings and College resources, MLC provides a rich and dynamic learning environment. Our students are empowered to be confident and resilient global citizens who possess the skills, knowledge and mindset to thrive throughout every stage of their schooling and in an ever-changing world.
About You
You will be an organised, collaborative and detail-oriented professional who enjoys supporting projects and operations in a fast-paced environment.
Essential
- Excellent interpersonal and communication skills.
- Strong planning, organisational and time management skills.
- Proven competence and confidence using technology and digital systems.
- Ability to build effective working relationships with diverse stakeholders.
- High level of professionalism and ability to maintain confidentiality.
- Ability to work both autonomously and collaboratively within a team environment.
- Experience coordinating activities, projects, meetings or administrative processes.
- Right to work in Australia.
- Current Working with Children's Check (Employee).
- Understanding of, and commitment to, the Victorian Child Safe Standards.
- Adherence to all College policies and demonstration of behaviours consistent with MLC’s Child Safe Standards.
Desirable
- Experience in a project coordination, operations support or administrative role.
- Experience supporting governance, reporting or budgeting processes.
- Exposure to project management methodologies, tools or systems.
- Experience working in an education or not-for-profit environment.
For further information regarding this position, please contact
[email protected].
MLC places child safety at the forefront of everything we do and is committed to providing a child safe environment. The safety, wellbeing and inclusion of all students is paramount and is the responsibility of all staff.
We encourage applicants to submit their applications as soon as possible, as applications may be reviewed and progressed prior to the closing date.
