- Join a dynamic team coordinating approvals for Melbourne’s world-class events
- Max Term, Part Time opportunity (25.5 hours per week) from 30 June 2026 to 30 April 2027
- $87,550 to $98,541 (pro rata) + 12% Super
About the role
We are seeking an Event Operations Coordinator to join our dynamic Operations team.
In this role, you will manage the booking, assessment, and approval processes for events held in Melbourne’s public open spaces. Working closely with event organisers and stakeholders, you will review and analyse event documentation, ensuring permit information is accurately captured and processed through digital systems. You will help ensure events are delivered safely, efficiently, and in line with Council policies, procedures, and risk management requirements.
As part of a collaborative team, you will contribute to the processes that support Melbourne’s vibrant events calendar while providing high-quality customer service and advice to a diverse range of stakeholders. You will work independently with minimal supervision, while proactively supporting team initiatives. This role requires balancing individual accountability with teamwork to ensure all approvals and event requirements are met.
A little more about the role
- Coordinate event permit applications, assessments and approvals for an allocated portfolio of events and activations
- Provide advice and guidance to event organisers and stakeholders on event operations, logistics and compliance requirements
- Manage event, permit and financial information within City of Melbourne systems and processes
- Support event evaluations, stakeholder engagement activities and on-site event compliance as required
Why join Team Melbourne?
Located on the traditional lands of the Bunurong Boon Wurrung and Wurundjeri Woi-wurrung peoples of the Kulin Nation, Melbourne is globally recognised as one of the most liveable, diverse, and dynamic cities.
At the heart of it all is the City of Melbourne – a passionate, purpose-driven organisation where your work truly matters. As part of Team Melbourne, you’ll help deliver what’s most important to the people who live, work, study, visit and invest in our great city.
We’re proud champions of diversity, committed to continuous improvement, and driven by a shared vision for a vibrant and sustainable future.
This is more than just a role – it’s your chance to make a real impact, contribute to something bigger, and shape Melbourne’s future alongside a collaborative and forward-thinking team.
About you
You are a relationship-focused professional who enjoys working with a broad range of stakeholders to deliver positive outcomes. You thrive in a fast-paced environment, can confidently manage competing priorities and bring a proactive, solutions-focused approach to your work.
You may also be:
- A strong communicator who can provide clear and timely advice to customers and stakeholders
- Highly organised, with excellent attention to detail and the ability to manage multiple priorities
What your experience might look like
- Experience interpreting and applying legislation, regulations, local laws, policies, procedures or operational plans
- Demonstrated understanding of risk management principles and mitigation strategies
- Strong organisational skills with the ability to prioritise workloads and meet deadlines in a busy environment
- Experience delivering exceptional customer service and building productive stakeholder relationships
- Strong problem-solving skills and the ability to identify practical solutions while gaining stakeholder cooperation
Benefits of working with us
- Attractive remuneration & benefits: Excellent pay package with a range of exciting benefits. Flexible working, study assistance & other great corporate discounts.
- Excellent leave entitlements: Enjoy up to 20 weeks of fully paid parental leave for primary carers, in addition to the government-funded parental leave, with no waiting period to access. Part-time equivalents are also available for added flexibility.
- Career progression: Career development support and opportunities to learn new skills within a creative and exciting environment.
- Work-life balance and hybrid working: We support flexible hours, alternative work arrangements (like ADOs), and hybrid work-from-home options.
How to apply
We'd love to hear how you can make an impact in this role! As part of your application, you will be required to:
- Attach your updated resume
- Include a cover letter (max one page) outlining your relevant experience and why you're a great fit for this role.
Submit your application no later than 11:45pm on Sunday, 28 June 2026.
A few important things to note – don’t miss out!
- Applications must be submitted online. Unfortunately, we can’t accept applications via email, so please be sure to apply through the official job link provided.
- Apply early! This role may close sooner than the listed closing date if we find the right candidate — so don’t wait to get your application in.
- We are a child safe organisation. The City of Melbourne has a zero tolerance for child abuse. All employees undergo thorough safety screening, including a Police Check and a Working with Children Check.
Need more info?
Refer to the position description below or contact Kelsey Shortridge – Manager Event Operations, [email protected].
Inclusion matters
We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people from all cultural and linguistic backgrounds, people with disabilities, LGBTIQA+ individuals, and people of all ages and faith backgrounds.
We provide reasonable adjustments throughout the recruitment process to support all applicants. If you require any adjustments, please let us know via the application prompts or inform our Careers team if you’re contacted for an interview.
