Administration Support Officer
Full time or Part time (0.8FTE)
About us
The Yarram and District Health Service (YDHS) is based in Yarram, 220 kilometers south east of
Melbourne on the South Gippsland Highway in rural Victoria. Yarram is 73 kilometers south west of
Sale and 62 kilometers south east of Traralgon.
We provide our community with acute inpatient services, dialysis, urgent care, aged care, respite care,
primary health, community services and an integrated healthcare centre. Our consumers and
community are at the core of every decision we make.
YDHS wants to attract and retain the best staff to provide an exceptional service to our community. We
promote and develop opportunities for people to contribute to and encourage innovation, leadership
and collaboration. We are committed making YDHS a Centre of Excellence in everything we do.
What’s on offer
We are seeking an organised, detail-focused administration professional to join us as an
Administration Support Officer. In this role you will be supporting the Quality team by providing high
level administration support.
Day to day, this is a coordination and document-control role. You will maintain version-controlled
documents, keep registers and records up to date, coordinate meetings and review cycles, format and
proofread a range of materials and help the team stay on top of deadlines. In addition to this, you will
also provide support to our quality assurance and improvement systems. Full training will be provided
in our quality systems and the healthcare context, so you can bring administrative expertise from any
industry.
We are looking for someone who enjoys bringing order to a busy workload and communicating clearly
with people across the organisation. Experience in administration, scheduling or coordination is what
matters most – prior experience in healthcare is welcome but not required, as full training and support
will be provided.
About you
To be successful in the role, you will need:
- Demonstrated experience in an administration, coordination or scheduling role.
- Excellent organisational and time-management skills, with the ability to manage competing
priorities and meet deadlines.
- High level of attention to detail and accuracy, particularly in document preparation and record-
keeping.
- Experience preparing, formatting and proofreading documents to a professional standard.
- Strong written and verbal communication skills, with the ability to liaise confidently across all
levels of an organisation.
- Advanced computer skills, including proficiency in Microsoft Office and the ability to learn new
software and systems.
- Experience maintaining records, registers or databases, with a strong focus on accuracy and
version control.
- Ability to prepare clear, concise and audience-appropriate reports and correspondence.
- A proactive, solutions-focused approach and the initiative to improve administrative
processes.
- Ability to work both independently and as part of a small team.
YARRAM + DISTRICT HEALTH SERVICE
