Job description
Agency Department of Children and Families Work unit Children and Families Programs
Job title Executive Assistant Designation Administrative Officer 4
Job type Full time Duration Ongoing
Salary $77,344 - $88,179 Location Darwin
Position number 31525 RTF 350673 Closing 19/07/2026
Contact officer Kaitlyn O’Bryan on 08 8944 8710 or kaitlyn.o'[email protected]
About the agency https://families.nt.gov.au/
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=350673
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF
YOUR TERTIARY QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates
people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment
process or job, please discuss this with the contact officer. For more information about applying for this position and the
merit process, go to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures
plans, go to the OCPE website.
Primary objective
Provide comprehensive, confidential, administrative support to the Executive Director Children and Families Programs and
associated work units, including administrative coordination and Ministerial Liaison support.
Key duties and responsibilities
1. Provide comprehensive high level administrative and executive support in line with appropriate NTG policies including
but not limited to:
- Secretarial services such as agenda preparation, minute taking and logistics for meetings, cross-agency committees,
and events, across both departments and their stakeholders.
- Monitoring and managing communications, diary scheduling, meetings, and travel for the Executive.
- Maintaining administrative systems, registers, and records to ensure efficient office operations.
- Managing procurement activities including travel, purchasing, and credit card transactions.
- Supporting working groups and events involving the Executive or business unit.
2. Liaise professionally and confidentially with internal staff across both Departments, the Minister’s office, other
government agencies, external stakeholders, and members of the public.
Selection criteria
Essential
1. Demonstrated experience providing high-level administrative support to a senior leader or executive, including diary
management, meeting coordination, handling correspondence and maintenance of confidential files and records.
2. Coordinate and actively manage the Executive Director’s workflow, including tracking tasks, monitoring due dates, and
ensuring priorities are progressed within agreed timeframes.
3. Proficiency in the Microsoft Office suite (Word, Excel, Outlook, Teams, and PowerPoint) and electronic record
management systems with a demonstrated ability and willingness to adapt to new technologies and digital tools.
4. Well-developed professional, interpersonal, and influencing skills, with the ability to communicate effectively (both
written and verbally) with diverse stakeholders and to build and maintain positive working relationships across all levels
of both Departments.
5. Proven ability to work effectively in a fast-paced environment with strong organisational and time management skills
demonstrating flexibility to manage changing and competing priorities and work independently with minimal supervision.
6. Attention to detail with sound judgement, including the ability to delegate and escalate issues appropriately, identify
process improvements, and develop practical and creative solutions to administrative challenges.
7. Strong work ethic and attitude in line with NTG values: commitment to service, ethical practice, respect, accountability,
impartiality, and diversity.
Further information
The recommended applicant will be required to hold a current Working with Children Clearance and undergo a criminal
history check (a criminal history will not exclude an applicant from this position unless it is a relevant criminal history).
Applicants should familiarise themselves with the NTPS Capability Framework (CF) which applies to all NTPS employees. CF
4 outlines what capabilities are required for this vacancy. The CF is available here.
