The role:
Reporting to the Senior Director you will be responsible for providing comprehensive efficient, effective and confidential executive administration and business support in a manner that is compliant with Queensland Health's administration policies and standards.
Your key responsibilities will include:
Maintain effective working relationships by communicating, consulting and negotiating with Queensland Health (QH) ICT and health care professionals.
Proactively manage and organise all aspects of the Senior Director's office including, (but not limited to):
Accurate up to date diary management (ensuring forward planning, proactive rescheduling of meetings, accuracy of itineraries and provision of supporting documents for meetings)
Ensuring the Senior Director tracks to schedule
Arrangement of travel
Establishment and maintenance of contact lists and bring up systems
Preparation of written information, letters, briefs and correspondence
Preparation of meeting papers and pre, during and post meeting administrative support (preparing meeting rooms, including technical equipment, meeting and greeting guests, meeting minutes).
Inbox management, including appropriate configuration management.
Support staff in the development of strategy responses, briefs, analysis, advice, submissions, presentations, reports and information papers by providing research, analytical and desktop publishing support.
Management of DCP wide correspondence and mailbox, ensuring the timely and accurate management of formal correspondence items.
Provide support to the Senior Director and Delivery Support Office Manager to achieve deliverables as required.
Are you right for this role?
To be considered for this role you will demonstrate previous experience providing high-level administrative and secretarial support to senior/executive level managers within a high-pressured environment for a large organisation.
You will demonstrate skills to deal effectively with sensitive issues, demonstrate high level analytical skills with the ability to work autonomously, utilise discretion and imitative in the absence of decision makers, and effectively track and meet tight deadlines.
The role will suit a highly effective communicator with demonstrated ability to produce high level correspondence, briefing notes and reports for senior level managers using tact and diplomacy. You will have advanced skills using the Microsoft Office Suite including experience in email and diary management and demonstrate the ability to build and maintain strong working relationships with stakeholders from all levels of an organisation.
Additionally, you will be self-motivated with a strong work ethic, and demonstrate the ability to effectively deal with sensitive and confidential issues in a fast-paced environment.
To apply for this exciting opportunity, submit your resume and a covering letter on how your experience, abilities, knowledge and personal qualities are relevant for the role, taking into account the key responsibilities and attributes noted in the 'How you will be assessed?'
About the Digital Capital Program - eHealth Queensland:
eHealth Queensland is one of the largest Information Communication Technology operations in the state. It is responsible for ensuring the smooth operation of information systems and technologies so that Queensland Health employees and health providers have access to information that supports the delivery of health care.
Queensland Health is currently undertaking one of the largest health infrastructure programs ever seen in Australia. The largest of these, the Hospital Rescue Plan (HRP) is a visionary program designed to bring service and capabilities to more Queenslanders than ever before. The Hospital Rescue Plan will deliver 3 new hospitals, a new Queensland Cancer Centre, and the expansion of 11 existing hospitals resulting in 2,600 additional beds across Queensland.
This program represents an opportunity for you to make your mark on the future of healthcare and help to shape the future of health centres across Queensland, for Queenslanders for generations to come.
Do you want to be a part of a dynamic, fast paced and agile project team? Do you want to make a real difference in laying the foundations; and building clinical care capability that will provide digital healthcare solutions in the home and at the bedside now and in the future?This work is licensed under a Creative Commons Attribution 3.0 Australia License.
