Office Manager
Vision for Life Institute (VFLI)
Brisbane, QLD (Multi-site role across Southeast Queensland)
Full-Time Permanent Position
Salary: $82,000 – $84,000 per annum plus superannuation
About Vision for Life Institute
Vision for Life Institute (VFLI) is a growing healthcare organisation dedicated to delivering high-quality ophthalmology and optometry services across Queensland. With established practices in Hervey Bay, Loganholme, and Mount Gravatt, we are committed to improving access to specialist eye care and supporting excellent patient outcomes across metropolitan and regional communities. As our organisation continues to expand, we are seeking an experienced and motivated Office Manager to oversee administrative operations across multiple sites and support the efficient functioning of our growing network.
About the Role
The Office Manager will be responsible for coordinating administrative operations across multiple practice locations, ensuring consistency, efficiency, and compliance with organisational standards.This role requires the ability to work across multiple Queensland sites, including Hervey Bay, Loganholme, and Mount Gravatt, supporting both on-site and centralised administrative functions. Reporting to senior management, you will play a key role in maintaining operational effectiveness, supporting internal processes, and contributing to continuous improvement across the organisation.
Key Responsibilities
- Coordinate general administrative services across multiple practice locations.
- Manage organisational records, documentation, and administrative systems.
- Support implementation of internal policies and procedures issued by Directors.
- Ensure consistent administrative processes across Hervey Bay, Loganholme, and Mount Gravatt sites.
- Maintain effective communication between clinical, administrative, and management teams.
- Oversee day-to-day administrative workflows to ensure operational efficiency.
- Support human resources administration, onboarding, and staff coordination activities.
- Assist in operational planning and improvement initiatives across all sites.
- Ensure compliance with organisational standards and quality requirements.
About You
To be successful in this role, you will possess:
- At least one (1) year of experience in coordination, supervisory, management, administration, HR, logistics, or commercial operations roles.
- Strong organisational and multi-site coordination skills.
- Ability to manage competing priorities across multiple locations.
- Strong leadership, communication, and problem-solving skills.
- Experience with administrative systems, records management, and process improvement.
- Proficiency in Microsoft Office Suite and business software systems.
- Ability to work independently and across geographically separated teams.
- Commitment to accuracy, professionalism, and continuous improvement.
What We Offer
- Competitive salary package of $82,000 – $84,000 plus superannuation.
- Full-time permanent position.
- Multi-site leadership exposure across a growing healthcare organisation.
- Professional development and career progression opportunities.
- Supportive and collaborative workplace culture.
- Opportunity to contribute to meaningful healthcare services across Queensland.
- Involvement in organisational growth and operational improvement projects.
How to Apply
Please submit:
- A current resume; and
- A cover letter outlining your suitability for the role.
Applications should be submitted with the subject line:"Office Manager Application – VFLI"
Vision for Life Institute is an equal opportunity employer and encourages applications from all suitably qualified candidates.
Pay: $82,000.00 – $84,000.00 per year
Work Location: In person
