Role Responsibilities
This role provides executive level administration, coordination and Secretariat support services on a day-to-day basis to the
Chief Executive Officer (CEO), Chief Financial Officer (CFO) and to the Chairman and Board as required, to assist with the
effective and efficient delivery of Territory Generation’s Operations and all administration roles, including Secretariat.
Accountabilities include:
1. Provide effective communication, and direct/fulfil requests for advice or correspondence from/to the CEO, CFO and other
executives in a professional and timely manner.
2. Communicate directly with staff to follow up on action items, coordinate future arrangements and advise of the priorities
of the CEO and CFO.
3. Provide Secretariat coordination and support services for the corporation including regular minister/s meetings with the
CEO and Chairman, ministerial liaison, Cabinet submissions, reports and ministerial/external correspondence, including
advice and assistance with Legislative Assembly protocols, procedures and timelines and Estimate Hearing preparations.
4. Screen telephone calls and handle general inquiries directed to the business regarding the various functions of Territory
Generation.
5. Maintain accurate and updated corporate information using the electronic diary, mail and computer databases, and
initiate follow-up action to ensure that deadlines are met.
6. Provide secretarial services to the CEO, CFO and senior management, including meetings and conferences, travel
arrangements, meeting pack compilation, diary management, meeting minutes and filing.
7. Draft routine correspondence, undertake research for specific information, research and compile special reports of a
confidential nature and liaise with internal/external clients.
8. Provide coordination, advice and mentoring to administration assistants and Secretariat regarding executive and
administrative services and corporate processes and procedures
9. Work cohesively with Secretariat to ensure the efficient allocation of workloads across the cycle of Board, Board sub-
committees, Executive Leadership Team and Project Governance Committee meetings.
10. Review draft outgoing correspondence to ensure correct grammar, the format conforms to organisation templates and
the content is clear, accurate and address the issues or requests.
11. Requirement to backfill the Secretariat and Corporate Communications Officer roles when incumbent is absent.
12. Support the Corporate Communications Officer to undertake their duties in times of high workload.
13. Assist CEO with annual Office of the CEO budget preparation and other financial requirements.
14. Carry out duties in accordance with Territory Generation’s safety, environmental and quality policy, safety principles,
corporate values and strategies.
Selection Criteria
Essential
1. Proven diplomacy, sensitivity, discretion and confidentiality of a high order.
2. Pleasant, tactful and approachable manner when dealing with external visitors, senior staff, key government officials and
other stakeholders and the ability to interact effectively with people from culturally diverse backgrounds.
3. Demonstrated initiative and judgement, highly self-motivated and reliable, and willing to work flexible hours.
4. Effective time management and organisational skills, attention to detail, ability to think laterally, ability to take decisive
action, and the ability to work calmly under pressure and achieve work deadlines in an environment of competing
demands and priorities.
5. Proven computer literacy skills, and extensive experience with various computer applications.
6. Broad and deep knowledge and understanding of office protocols in a corporate business work environment and
demonstrated administrative and secretarial experience at an executive level.
TGD2020/73965 P a g e | 2 August 2025
