Accounts Receivable & Administration Assistant (QuickBooks & Shopify) (Casual, 4Days/Week)
Industry: Electrical Services
Department: Finance
Reports To: Head of Finance
Full Job Description
SBD Electrical Pty Ltd is seeking a reliable and detail‑oriented team member to support our electrical wholesale operations and online Shopify store. This role focuses strongly on Accounts Receivable, QuickBooks processing, invoice control, and payment reconciliation, while also assisting with inventory dispatch, store organisation, and customer service.
We are looking for someone who is confident with QuickBooks, experienced in Shopify, and able to work independently in a fast‑paced environment.
Key ResponsibilitiesAccounts Receivable & Invoice Control
- Create, issue, and manage customer invoices for electrical materials
- Monitor outstanding accounts and follow up overdue payments
- Perform daily payment reconciliation in QuickBooks
- Apply credits, adjustments, and account corrections accurately
- Maintain customer credit limits and follow internal credit policies
- Resolve invoice discrepancies with electricians, builders, and trade customers
- Match purchase orders, delivery dockets, and invoices
- Prepare weekly AR and ageing reports
Shopify & Online Store Operations
- Manage Shopify product listings, pricing, and stock levels
- Process online orders and coordinate dispatch
- Update inventory after sales, returns, and stock receipts
- Respond to customer enquiries via phone, email, and online chat
Inventory & Store Support
- Receive stock, label items, and organise shelves/storage
- Conduct regular stock counts and maintain accurate inventory records
- Prepare items for dispatch and ensure correct product selection
- Maintain a clean and organised store environment
Requirements
- QuickBooks: 1 year (Required)
- Experience in accounts receivable, invoice control, and reconciliation
- Shopify experience (product uploads, order processing, stock updates)
- Knowledge of electrical industry products (preferred but not essential)
- Strong organisational skills and attention to detail
- Clear communication skills with trade customers and suppliers
- Ability to work independently and as part of a small team
- Reliable, proactive, and detail‑focused
Benefits
- Casual role – 4 days per week
- Supportive team environment
- Training provided for electrical industry products and systems
- Opportunity to work across both online and store operations
Pay: $30.00 – $35.00 per hour
Work Location: In person
