Job description
Agency Department of Education and Training Work unit Centralian Middle School
Job title Student Administration Management System Administrator Designation Administrative Officer 4
Job type Full time Duration Fixed for 6 months
Salary $77,344 - $88,179 Location Alice Springs
Position number 41414 RTF 349984 Closing 22/06/2026
Contact officer Brenda Savage, Business Manager on 08 8955 2317 or [email protected]
About the agency https://education.nt.gov.au/
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=349984
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR
TERTIARY QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates
people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or
job, please discuss this with the contact officer. For more information about applying for this position and the merit process, go
to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go
to the OCPE website.
Primary objective
To develop, administer and maintain the Student Administration Management System (SAMS) database at Centralian Middle School
(CMS), ensuring the accuracy and integrity of student records within the department database. The role is responsible for managing
the interface between the timetable and student data, generating reports, coordinating attendance processes, and providing
training to staff, while ensuring all activities are conducted in accordance with legislative requirements.
Context statement
Centralian Middle School is a government middle school in Alice Springs. It has a multicultural enrolment of around 350 students
across Years 7 to 9, including approximately 65% Indigenous students. The Student Administration Management System (SAMS)
is a database that records all aspects of student and school information, including attendance, performance and timetabling. SAMS
data is used to determine school funding, making this role critical to ensuring the accuracy and integrity of student records and
reporting.
Key duties and responsibilities
1. Ensure the timely and accurate management of school data, including the maintenance of all manual and computerised student
records. This includes data entry and retrieval, ensuring the integrity, accuracy and currency of information within SAMS.
2. Extract data and setup Middle School Reports using the Student Administration Information System (SAIS).
3. Provide training and support to staff in the effective use of SAMS, including the maintenance and management of user accounts,
adherence to timelines. Ensure all information provided to NT Government and Australian Government departments,
organisations and families is accurate. Troubleshoot SAMS issues as required.
4. Input and maintain the school timetable and manage the interface between the timetabling system and student records
contained in SAMS.
5. Coordinate and implement school processes for monitoring and following up on student absences.
6. Provide support to the front office by assisting with reception duties, including answering calls, greeting visitors, and delivering
administrative support to the Principal and teaching staff, including word processing, data entry, and other task as directed by
the Business Manager.
Selection criteria
Essential
1. Demonstrated successful experience in the use of a complete database and system used for record keeping, timetabling and
reporting.
2. Demonstrated sound interpersonal, oral and written communication skills, with an ability to interact effectively with people
from diverse cultures and work well with a wide range of people with tact and discretion.
3. Demonstrated ability to work effectively in a team and maintain integrity and confidentiality.
4. Proven organisational and time management skill, excellent attention to detail with the ability to work with minimal direction,
determine own work priorities, organise workflow and meet timelines in an environment of continuous change.
5. Demonstrated high level computer literacy skills, including experience with the effective use of various office applications.
Further information
The successful applicant must have no significant criminal record confirmed by a Police Criminal History check and have, or be in
the process of obtaining a current Working with Children Card.
